Routing

Financial Processing > Financial Processing Transaction Documents > Disbursement Voucher > Process Overview

Routing

The DV document must route through a series of approvals before the disbursement is actually made based on the rules set up by the institution. Due to its unique nature, the DV document has some special routing issues which are explained below:

• The DV document first routes based on the account numbers used on the document as follows:

o The fiscal officer for each account must approve.

o Optionally, organization review routing occurs for the organization that owns each account.

o Optionally, award routing occurs based on the CG Responsibility ID assigned to Contracts & Grants accounts.

o Optionally, separation of duties routing if parameter ENABLE_SEPARATION_OF_DUTIES_IND is set to Y and the payee is the fiscal officer, the DV will route for additional approval.

• Then it routes as required by business rules surrounding the attributes of the transaction and the payee.

DV special condition routing

Condition	Special Routing
Payee is an employee paid outside of payroll (Payee tab)	KFS-SYS Tax Manager role
Payee requires backup withholding (determined by the presence of backup withholding dates on the Vendor record)	KFS-SYS Tax Manager role
Payee identified as being a nonresident alien (determined by the Nonresident Alien? option on the Payee tab)	KFS-SYS Tax Manager role
Payment reason (Payment Information tab) is Travel Payment for a Nonemployee or Travel Payment for Prepaid Travel	KFS-FP Travel Manager
Payment reason is identified as a Moving Payment Reason (such as Moving Reimbursement)	KFS-SYS Tax Manager role
Initiator's Campus	Final approval by members of Kuali Financials-FP Disbursement Manager role for the appropriate campus. Campus is based on the campus associated with the initiator's KFS-SYS User role
Payment Method (Payment Information tab) is Wire Transfer	KFS-FP Disbursement Method Reviewer role members associated with Payment Method W.
Payment Method is Foreign Draft	KFS-FP Disbursement Method Reviewer role members associated with Payment Method F.