In Process Payments by Asset
The In Process Payments by Asset tab displays when an Accounting line has been added and will list each asset and the amount that will be allocated to it. The data in this tab is view only with the exception of the Look Up/Add Multiple Asset Payment Lines icon, described below.
In Process Payments by Asset field definitions
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Title |
Description |
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Account Number |
Display Only. Lists the account number (s) entered in the Accounting Lines tab. |
|
Amount |
Display Only. Lists the accounting line amount that will be allocated to this asset and accounting string based on the selection in the Asset Allocation tab. |
|
Asset Number |
Display Only. Lists each asset number entered in the Assets tab allocated to each Accounting Line entered in the Accounting Lines tab. |
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Chart Code |
Display Only. Chart code(s) entered or associated with the account entered on the accounting line. |
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Fiscal Period |
Display Only. Fiscal period associated with the posting date. |
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Fiscal Year |
Display Only. Fiscal year associated with the posting date. |
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Look Up/Add Multiple Asset Payment Lines |
Use this look up when the payment needs to zero out an existing payment. Clicking on the Lookup will take you to the Asset Payment Lookup and display payments that match on chart, account and object code where the Transfer Payment Code = N. Check the payments to offset the entered payment and then click Return Selected.
The payments will be listed below the lookup icon with a Payment Sequence Number, Posted Date and Amount.
When the document is submitted, if there are matching payments a warning displays. Click No to Continue if this is a new payment or if you have already selected payments. Click Yes to return to the Asset Manual Payment to look up payments if the new payment should zero an existing payment.
The Transfer Payment Code will be set to Y on payments that cancel each other out to prevent further depreciation. Entries will be created to reverse accumulated depreciation and the current period depreciation bucket will be updated to reflect the reversal of the accumulated depreciation. |
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Object Code |
Display Only. Object code(s) entered in the Accounting Lines tab. |
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Posted Date |
Display Only. Posting date(s) entered in the Accounting Lines tab. |
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Project Code |
Display Only: Project code(s) entered in the Accounting Lines tab. |
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Sub-Account |
Display Only. Sub-Account(s) entered in the Accounting Lines tab. |
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Sub-Object |
Display Only. Sub-Object(s) entered in the Accounting Lines tab. |
Process Overview