Title

Description

Asset Condition

Text that describes the condition of the asset. Select a condition from the Asset Condition list.

Asset Description

Free-form text that describes the asset in detail.

Asset Number

A system-assigned identifier unique to each asset.

Asset Representative Principal Name

The name of the person represented by the asset representative user ID. You may search for this name from the Person lookup icon.

Asset Status Code

A code indicating the current status of the asset. You may search for this code from the Asset Status lookup icon.

Asset Type Code

A code that classifies types of assets into categories. Note that the life of an asset is assigned based on its asset type. You may search for this code from the Asset Type lookup icon.

Building Code

A code assigned to the building in which the asset is physically located. You may search for this value from the Building lookup icon.

Building Room Number

The room number in the building in which the asset is physically located. You may search for this value from the Room lookup icon.

Campus

A code identifying the physical campus in which the asset is physically located. You may search for this value from the Campus lookup icon.

Create Date From

The starting date the asset was added to the asset database. Enter the date or select it from the calendar.

Create Date To

The date the asset was added to the asset database. Enter the date or select it from the calendar.

Government Tag

A number assigned by a government entity to an asset purchased with federal and/or state funds.

Manufacturer

The name of the person or company that manufactured the asset.

Model Number

The number assigned by the manufacturer to this model of asset.

National Stock Number

A federal identification number assigned to the asset. This is a 13-digit numeric code, identifying all standardized material items in the supply distribution system of the United States Department of Defense.

Old Tag Number

When tag numbers are defaced or missing, a new tag number is assigned to the asset. When new tags are assigned to assets, the previous tag number is moved into the Old Tag Number field on the Global Location Document.

Organization Inventory Name

A common name the organization uses to refer to the asset inventory.

Organization Owner Account Number

The owner account responsible for the asset. You may search for this number from the Account lookup icon.

Organization Owner Chart Of Accounts Code

The chart code for the owner account that is responsible for the asset. You may search for this code from the Chart lookup icon.

Organization Owner Organization Code

The organization responsible for the asset. You may search for this code from the Organization lookup icon.

Organization Tag Number

A number assigned by an organization to internally identify assets. This number is independent of your institution's tagging system.

Organization Text

Freeform text that provides additional information about the asset.

Owner

When the title is vested in other universities or agencies, the name of the owner. You may search for owners through the Agency lookup icon.

Payment Document Number

The transactional document number that generated the capital expense. You may search for this number from the Asset Payment lookup icon.

Payment Purchase Order Number

The number assigned to the Purchase Order for which the payment is posted. You may search for this number from the Asset Payment lookup icon.

Payment Sequence Number

A system-assigned number identifying the order in which payments were processed. You may search for this number from the Asset Payment lookup icon.

Serial Number

A unique identification number assigned by the manufacturer to the asset.

Tag Number

A unique identification number issued by the university and affixed to the asset.

Total Cost

The total cost of the asset.

Vendor Name

The company or person who sold the asset to the institution and to whom the first payment was made.