Summary Tab

The Summary tab contains basic payment information that identifies the payee and information associated with the payment in the source system.

Summary tab definitions:

Title

Description

Number of Payments in this Payment Group

Display-only. Displays the number of payments grouped together into a single payment to this payee. Customers may choose to group more than one payment together in the files they submit to the PDP. To access a separate Payment search that includes only payments in this same group, click the number displayed here.

Number of Payments in this Disbursement

Display-only. Displays the number of payments to this payee that were included in the disbursement. This number displays only if payment has been disbursed. The PDP tries to combine payments to the same payee when disbursements are made.

Payee Name

Display-only. Displays the name of the payee.

Payee ID Type

Display-only. Identifies the type of payee ID number, such as 'Employee ID,' 'Social Security Number' or 'Vendor Number.

Payee ID

Display-only. Displays the unique ID number for this payee.

Source Document Number

Display-only. Displays the document number that uniquely identifies this payment in the source system that provided the information to the PDP.

Purchase Order Number

Display-only. If this payment is associated with a KFS purchase order, displays the purchase order number.

Invoice Number

Display-only. If this payment is associated with a KFS Payment Request document, displays the invoice number. Customers using another purchasing system may also choose to include an invoice number in the payment information they upload to the PDP.

Requisition Number

Display-only. If this payment is associated with a KFS purchase order, displays the associated requisition number.

Customer Number for Institution

Display-only. Displays a unique number that identifies your institution for this payee.

Financial System Document Type Code

Display-only. Displays a code that uniquely identifies the source document as a particular type of financial document in the KFS.

Payment Group ID

Display-only. A unique system-generated number assigned to a payment group.

Customer

Display-only. Identifies the customer ('Chart'-'Unit'-'Sub-Unit') that sent this information to the PDP for disbursement.

Disbursement Type Name

Display-only. Shows the type of disbursement, if a disbursement has been made for this payment. Options include 'Check' and 'ACH.' Note that this field is blank until the payment has been formatted.

Disbursement Number

Display-only. Identifies the unique check or ACH number assigned to a payment disbursed in the PDP. Note that this field is blank until the payment has been formatted.

Invoice Date

Display-only. If the payment was generated in response to a payee invoice (via a KFS Payment Request document), indicates the date of the invoice. Customers who use another purchasing system or who want to include invoice information from another external system may also choose to include an invoice date in their payment files.

Pay Date

 

Display-only. Indicates the earliest date on which the payment is to be made.

Disbursement Date

Display-only. If a disbursement has been made, displays the date of the disbursement.

Payment Status Name

Display-only. Displays the current status of the payment in the PDP. Examples include 'Open Payment,' Held,' 'Pending/ACH, and 'Extracted.'

Net Payment Amount

Display-only. Displays the net dollar amount of this payment

Origination Code

 

Display-only. Specifies the origination code of the system from which this payment originates. Payments originating from KFS documents will have the KFS origination code. Payments originating in other systems may include an origination code if the customer includes one in their file.

More:

Batch Tab