Routing

Purchasing/Accounts Payable > Purchasing / Accounts Payable Transaction Documents > Purchase Order > Process Overview

Routing

The PO document does the following types of routing:

• Internal Purchasing Review: Triggered if the dollar amount of the PO exceeds the dollar amount for the associated contract manager (CM Delegation Dollar Amount field on the Contract Manager table) and the person submitting the order is not in the Contract Manager role.

• Commodity Code Review: This route level is triggered if a commodity code on any line items has been added to the Commodity Reviewer role.

• Contracts & Grants Review: Triggered if any grant accounts are used in the Items section of the PO and the account string contains an object code that exists in the either the CG ROUTE OBJECT CODES BY CHART or CG ROUTE OBJECT LEVELS BY CHART parameters. The PO document routes to the Contracts & Grants Processor role with the sub-fund group tied to Contracts & Grants accounts.

• Budget Office Review: If the PO is for the current fiscal year, all accounts used on the document are checked to see if any of accounts use sufficient funds checking. If the encumbrances from this order would cause these accounts to have insufficient funds, the PO document routes to the Budget Reviewer role for approval.

• Vendor Tax Review: If the vendor used on the PO is a foreign vendor or the vendor's tax number matches a tax number if the employee table, the document routes to the Tax Manager role.

• Document Transmission: If the document is an APO, an FYI is generated back to the initiator of the requisition document. If the document is not an APO, an FYI is generated back to the user who submitted the PO.

FYI Notifications are sent to the initiator and fiscal officer when the Purchase Order is fully approved.