Purchasing/Accounts Payable Transactions Lookup

Capital Asset Management > Capital Asset Management Transaction Documents

Purchasing/Accounts Payable Transactions Lookup

The Capital Asset Builder Purchasing/Accounts Transactions Lookup allows you to retrieve purchase order and payment information from the Purchasing system. After retrieving a PO, you may split or merge line items to create new capital assets and process any related payment or credit memo requests.

When you select Purchasing/Accounts Payable Transactions, the system opens the Purchasing / Accounts Payable Transactions Lookup.

Here you may enter information into any combination of search fields in order to retrieve the purchase orders you want to work with.

Purchasing/Accounts Payable Transactions Lookup field definitions

Title	Description
Chart Code	To search for documents by chart code, enter the desired chart code. The system retrieves all payment requests and credit memos for the specified chart.
Document Number	To search for a payment request or credit memo by document number, enter the unique, sequential, system-assigned number of the desired document.
Fiscal Period	Specify the desired fiscal period to limit the search by fiscal period.
Fiscal Year	To limit the search by fiscal year, enter the year. The system retrieves payment requests and credit memos posted to the G/L during the specified year. This selection criterion along with the fiscal period is very helpful for processing yearend transactions.
Document Type	Specify the document type to search for—either PREQ for payment request or CM for credit memo
PREQ/CM ID	To search for a specific payment request or credit memo, enter the payment request number or the credit memo number
Purchase Order	Purchase order to search for. Enter a purchase order number to retrieve all invoices for a given purchase order.
Submit to CAMS	Use this field to indicate whether to retrieve account lines that have been submitted to CAM. Select Yes, No, or Both. • When Submit to CAMS is set to Yes in the search result shows the account lines being submitted to CAMs via the create asset or apply payment button. • When No is selected, the search result shows the account lines not submitted to CAMs yet (that is, the pending transactions that need to be processed).
Transaction Post Date From/To	To limit search to payment requests and credit memos posted to the G/L on a date or within a specific date range, enter the dates.

After you enter search criteria and click search, the system displays a list of matching transactions.

To process one of these transactions, click the process link in the Actions column. The system opens the Purchasing/Accounts Payable Transactions document for the related purchase order.