The Invoicing tab establishes how the invoice will be generated for this award, whether or not it’s a state award, if it should be auto approved, the minimum amount to invoice, and if additional forms are required.
This tab will display when Contracts & Grants Billing is turned on.
Invoicing tab field definitions
Title |
Description |
Additional Forms Description |
Optional. Include a description of the additional forms that should be attached. Required when Additional Forms is checked. |
Additional Forms Required |
Optional. Check this box if additional forms are required before the invoice can be sent. When this box is checked the invoice will suspend and route to the Fund Manager. |
Auto Approve |
Optional. Check the box to indicate if the invoice should auto approve. If the invoice suspends it will route for processing. |
Award Funding Expiration Date |
Optional. The date that the letter of credit expires for this award. |
Billing Frequency |
Optional. The Billing Frequency determines what will display in the Invoice Details tab on the Contracts & Grants Invoice. Select a value from the list or use the lookup to find a valid value. |
Dunning Campaign |
Optional. Used to associate a Dunning Campaign with the Award. |
Exclude from Invoicing |
Optional. Check this box to prevent an invoice from being created. |
Instrument Type |
Optional. Describes the funding method for the award, select a value from the list. |
Invoicing Letter of Credit Fund |
Optional. Select the letter of credit fund that is associated with the award if Contracts & Grants invoices on this award will be paid by letter of credit draw, or use the lookup to find a valid value. |
Invoicing Letter of Credit Fund Group |
Display-only. If the Invoicing Letter of Credit Fund is selected, the associated letter of credit fund group will display. |
Invoicing Option |
Optional. Indicates how invoices will be generated, options are available: Invoice by Account, Invoice by Award, Invoice by Contract Control Account and Invoice by Schedule. Select a value from the list. |
Last Billed Date |
Display-only. The Last Billed Date reflects the current billing cycle and will be the last day of the prior month. Non-LOC Awards: This field is updated when the last invoice for this billing cycle and award is final, so the Last Billed Date on the Award and on the Contracts & Grants Billing Invoices may not always match. LOC Awards: This field will be updated to the day prior to the Contracts & Grants Invoice create date and will always match the Last Billed Date on the Contracts & Grants Invoice. |
Minimum Invoice Amount |
Optional. Indicates the amount above which an invoice will be generated. |
Reason for excluding from invoicing |
Optional. Indicate the reason the award is being excluded for invoicing. Required when Exclude from Invoicing is checked. |
State Transfer |
Optional. Identifies invoices as state transfer transactions, however, this field was removed from the Contracts & Grants Invoice and does not provide any functionality. This field may be removed in a future release. |
Stop Work |
Optional. Check this box to indicate that work has stopped on this invoice. Invoices will suspend when this box is checked and route to the Fund Manager for review. |
Stop Work Reason |
Optional. Indicate the reason Stop Work has been checked. Required when Stop Work is checked. |
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