Claim Button

System > Electronic Payment Claim > Electronic Payment Claim Lookup > Electronic Payments to Claim

Claim Button

If you have selected a claiming document of No Document, clicking the claim button at the bottom of the screen will close any payment claim for which Previously Claimed? is checked.

If you have selected a claiming document type of Distribution of Income and Expense, Year End Distribution of Income and Expense, or Cash Control, a document of appropriate type will spawn when you click claim.

The system enters a default description in the Document Overview tab of the spawned document. The description is defined by the parameter ELECTRONIC_FUNDS_CLAIM_DOCUMENT_DESCRIPTION. This description may be modified by the user, prior to the document being submitted

If claiming the payment using a regular or year-end Distribution of Income and Expense document, the clearing account chart, account number and the Line Description will be populated as display-only fields on the From side of the document. When the parameter ALLOW_ADDITIONAL_FROM_LINE_IND is set to Y, an additional From line will display to allow entry of AS/EX transactions. Complete the To side of the document with the account(s) and object code(s) to which the payment should be moved.

If claiming the payment using a Cash Control document, the General Info and Cash Control Details tabs will not be editable.

Regardless of the type of document used to make the claim, the system will add a note indicating the original document number, accounting line, deposit date and dollar amount. The number of payment claim lines that can be referenced in a single note is defined by the parameter ELECTRONIC_FUNDS_CLAIM_SUMMARIES_PER_NOTE. If the number of payment lines claimed exceeds the number defined by this parameter, a second note will be added to contain the additional information.

Note that DI, YEDI and Cash Control documents created using the Electronic Payment Claim function as normal documents of their type, including routing. If the document is canceled or disapproved, the payment will return to Unclaimed status and become available to be claimed again on a subsequent document.