Electronic Payment Claim Lookup

When you select Electronic Fund Transfer from the Main Menu tab, the system displays the lookup screen.

On this screen, you can search for deposits to claim by the following criteria.

Electronic Payment Claim search criteria definitions:

Category

Description

Financial Document Fiscal Period

Optional. Enter the fiscal period associated with the original depositing Advance Deposit document or use the LookupDescription: _searchicon to search for and select one. This entry will be the fiscal period in which the document reached 'Processed' or 'Final' status.

Financial Document Fiscal Year

Optional. Enter the fiscal year associated with the original depositing Advance Deposit document or use the LookupDescription: _searchicon to search for and select one. This entry will be the fiscal year in which the document reached Processed or Final status.

Organization Reference ID

Optional. Allows you to search by the Organization Reference ID associated with an accounting line on the depositing Advance Deposit document.

Electronic Payment Claiming Status

Required (defaults to Unclaimed). Choose to search for unclaimed payments, claimed payments or all payments. Note that claimed payments cannot be claimed again.

Every accounting line on a depositing Advance Deposit is displayed separately in the results and can be claimed separately. The data fields returned by the lookup are defined below.

Electronic Payment Claim search results definitions:

Category

Description

Select?

Optional. A checkbox is displayed if the payment is not yet claimed. Check the box to select this payment.

Generating Document Number

Display-only. The KFS document number of the advance deposit that generated this payment claim row.

Generating Document Line Number

Display-only. The number of the accounting line on the advance deposit that generated this payment claim row.

Line Description

Display-only. The line description of the accounting line on the advance deposit that generated this payment claim row. Note that this field is optional and may be blank.

Amount

Display-only. The dollar amount of the accounting line on the advance deposit that generated this payment claim row.

Claiming Document

Display-only. The KFS document number of the document generated to claim this payment. If the payment is unclaimed this field will be blank.

Electronic Payment Claiming Status

Display-only. Shows if a document has been generated to claim the funds ('Claimed') or the amount has not yet been claimed ('Unclaimed').

Financial Document Fiscal Year

Display-only. The fiscal year associated with the original depositing Advance Deposit document. This will be the fiscal year in which the document reached 'Processed' or 'Final' status.

Financial Document Fiscal Period

Display-only. The fiscal period associated with the original depositing Advance Deposit document. This entry will be the fiscal period in which the document reached 'Processed' or 'Final' status.

Deposited Date

Display-only. The deposit date associated with depositing Advance Deposit document.

Generating Document Route Status

Display-only. A single character abbreviation of the route status of the advance deposit that generated this payment claim row. This will either be P ('Processed') or F ('Final').

Organization Document Number

Display-only. The Organization Document Number field from the Advance Deposit document that generated this row. Note this field is optional and may be blank.

Organization Reference ID

Display-only. The organization reference ID assigned to the accounting line of the advance deposit that generated this payment claim row. Note this field is optional and may be blank.

To claim a payment, search for and select the rows you wish to claim and click the  button.

Tip: You can also use the select all or unselect all for everything on the currently displayed page.

More:

Electronic Payments to Claim