Business Rules
• The asset status code must be active, i.e., not included in parameter RETIRED_STATUS_CODES.
• Non-capital assets can be transferred when the asset status is in NON_DEPRECIABLE_NON_CAPITAL_ASSET_STATUS_CODES and there are no payments OR the object sub-type assigned to the object code on the last payment is in parameter NON_CAPITAL_EQUIPMENT_OBJECT_SUB_TYPES.
• Capital Assets can be transferred when the asset status code is in CAPITAL_ASSET_STATUS_CODES.
• Transfer entries are generated on the plant fund account. The proper plant fund account number is determined by both the financial object sub-type code and the organization code of the account. Each account number is assigned to an organization, and each organization has been assigned two plant fund account numbers.
o The organization plant fund chart and account number is used for movable equipment. This rule applies to financial object sub-type codes contained in parameter PLANT_FUND_ORGANIZATION_OBJECT_SUB_TYPES.
o The campus plant fund chart and account number is used for non-movable equipment. This rule applies to the financial object sub-type codes contained in parameter PLANT_FUND_CAMPUS_OBJECT_SUB_TYPES.
• Payments for federally or other-owned assets do not create asset retirement ledger entries. This rule applies to the financial object sub-type codes contained in parameter FEDERAL_OWNED_OBJECT_SUB_TYPES.
• Financial object sub-types contained in parameter LIABILITY_OBJECT_SUB_TYPES are excluded from the aforementioned financial object sub-type codes because it is used to record the liability of the capital lease. The actual asset is created with the appropriate financial object sub-type code.
• Offsetting payments are created for existing payments. New payments are created using the (receiving) account number. The document type is set to AT, and the payment document number is assigned to the asset transfer document number.
• Original payment and the offset payment will have the transfer payment code set to Y. The payment for the new (receiving account) will have the transfer payment code set to N. The Y code allows the old payments to be excluded from depreciation.
• The owner organization chart code, account, organization, and location fields for the asset are updated.
• The last inventory date is updated to the date the Asset Transfer document was approved.
• Asset Location tab:
• Building code for capital assets:
o Asset type codes for movable equipment have the Moving Indicator marked as Yes and require a building code and a room number or an off campus address that includes name, address, city, state, postal code, and country.
o Asset type codes for buildings have the Required Building Indicator field marked as Yes and require a building code. No room number is required.
o Any asset type code with both the Moving Indicator and Required Building Indicator marked as No require a campus code but no building or room number. Asset type codes for land, land improvements and leasehold improvements have No in both fields.
• Building code and room number for non-capital assets are not required, but must be valid if used.
Routing