Business Rules

 

For establishing beginning balances:

•      From a pre-established list of balance types, actual and close nominal balances are eligible for beginning balances. The balance types are defined in the parameter BALANCE_TYPES_TO_ROLL_FORWARD_FOR_BALANCE_SHEET.

•      Object types representing assets, liabilities, and fund balance defined in the Systems Options table are eligible for beginning balances.

•      The annual balance amount plus the beginning balance amount that is not zero are eligible.

•      If the unit of work qualifies for establishing beginning balances, a beginning balance entry is created in the gl_balance_forwards.data file, which is accessible from the Batch File lookup staging/gl/originEntry file path and can be loaded into the General Ledger via the General Ledger Correction Process.

For establishing cumulative balances:

•      From a pre-established list of balance types, actual and current budget balances are eligible for cumulative beginning balances. The balance types are defined in the parameter BALANCE_TYPES_TO_ROLL_FORWARD_FOR_INCOME_EXPENSE.

•      From a pre-established list of fund groups or sub-fund groups, balances related to CG accounts are eligible to be carried forward into the new fiscal year. The sub-funds and fund groups are defined in parameters FUND_GROUPS_FOR_INCEPTION_TO_DATE_REPORTING and SUB_FUND_GROUPS_FOR_INCEPTION_TO_DATE_REPORTING.

•      The annual balance amount plus the Contracts & Grants balance amount that is not zero are eligible.

•      If the balance qualifies for establishing cumulative balances, a cumulative beginning balance entry is created in the gl_balance_forwards.data file, which is accessible from the Batch File lookup staging/gl/originEntry file path and can be loaded into the General Ledger via the General Ledger Correction Process.

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Parameters