The Advance Deposit (AD) document is used to record deposits that go directly to the bank, without being verified through the normal cash receipts process. This document enables distribution of the amount received to the appropriate accounts in the financial system.
The AD document is used to record deposits that are not processed through a central processing area (such as a Bursar's Office). The AD document is used by university departments that make their own deposits, departments that use a lockbox at the bank for cash receipts, and anyone who needs to record bank deposits that are not processed through a central processing area such as the Bursar's Office. The AD is used when checks or cash are received and need to be credited to a KFS account. The user creating the AD is responsible for ensuring that the actual bank deposit occurs. The AD document creates the specified accounting entries in the KFS.