University Finance Fundamentals

Register for a UFF session!

University Finance Fundamentals (UFF) is a ten-month a la cart training series designed for all employees with accounting and finance responsibilities – including support staff. Each month, FMS will host a presentation from a subject matter expert within the key functional areas of the University Controller's Office. The presentations will focus on the interdependent performance relationship between the groups within the University Controller's Office, IU departments, and UFF participants, and will pay particular attention to how individual business practices and transactional decisions impact the overall financial health of Indiana University.

Participants will have the option of attending the presentations in-person on the IU Bloomington campus or online in a web conference meeting room. Remote participants will hear the same presentation as in-person participants, and will be encouraged to ask questions and participate in activities to the same extent as in-person participants. While in-person seating will be limited to 25, close to 300 participants will be able to join UFF virtually.

If you attend our UFF sessions, you can expect:

  • A fun, engaging learning experience;
  • A deeper understanding of some of the most challenging concepts and procedures related to university finance; and
  • To feel more "connected": learn how your individual contributions impact the university and about the support resources available to you.

To subscribe to the FMS Newsletter and receive updates regarding UFF, please complete the FMS Newsletter form.

Register for a UFF session!

Schedule

University Payroll

Steve Miller will host our University Payroll presentation. As Director of Payroll Operations, Customer Service & Training, Steve will provide an overview of IU's payroll process, describe everyone's roles and responsibilities in the process, and discuss how departmental staff can ensure employees are paid correctly and on time.

Presenter: Steve Miller, Director of Payroll, Customer Service, and Training

Date: Wednesday, August 9, 2017

Time: 9-10:30 a.m.

Accounts Payable

Charlie Sinex will host our Accounts Payable presentation. As Director of Accounts Payable and Records Management, Charlie will discuss how IU pays for items it purchases, as well as how departmental staff can help ensure timely and accurate payments to our vendors.

Charlie's presentation offers an overview of the Accounts Payable process. For more information about disbursement vouchers, sign up for FMS's DV trainings. For more information about IU's procurement system, register for Purchasing's KFS Basic Purchasing training.

Presenter: Charlie Sinex, Director of Accounts Payable

Date: Wednesday, September 13, 2017

Time: 1:30-3 p.m.

Auxiliary Accounting and Recharge/Service Centers

John Sparks and Jennifer George will co-host our Auxiliary Accounting and Recharge/Service Centers presentation. John, Manager of Cost Accounting, Cash Control & Custodial Funds, will explain the importance of recharge/service center activity to the university, as well as the risks associated with non-compliance. Jennifer, Director of Auxiliary Accounting, will demonstrate how to distinguish auxiliary activity from other fund group activity and describe the reporting requirements for auxiliary units. 

Presenters: John Sparks, Manager of Cost Accounting, Cash Control & Custodial Funds; Jennifer George, Director of Auxiliary Accounting

Date: Thursday, October 19, 2017

Time: 1:30-3:30 p.m.

University Tax

Cassandra Franks will host our University Tax presentation. Even though IU is a non-profit, the university conducts taxable activity on a regular basis. Cassie, Director of University Tax, will describe these tax situations, common tax forms issued by the university, as well as the role departmental staff play in ensuring IU remains compliant with all federal and state tax reporting requirements.

Presenter: Cassandra Franks, Director University Tax

Date: Thursday, November 16, 2017

Time: 1:30-3 p.m.

Non-Student Accounts Receivable

Dominique Bahr, Supervisor of Accounts Receivable, will host our Non-Student Accounts Receivable presentation. During this session, Dominique will describe Accounts Receivable's role within the university and demonstrate how departmental staff can distinguish between customers and vendors as well as the appropriate use of invoice corrections, credit memos, and write-offs.

Presenter: Dominique Bahr, Supervisor Accounts Receivable

Date: Thursday, December 7, 2017

Time: 1:30-3 p.m.

Capital Assets

Joy Maddox, Manager of Capital Assets, will host our Capital Assets presentation. Departmental staff will learn how to identify capital assets, the correct object codes to use for different capital purchases, as well as how their actions impact IU's capital asset inventory.

Presenter: Joy Maddox, Manager Capital Assets

Date: Wednesday, January 17, 2018

Time: 1:30-3 p.m.

University Budgeting

Alicia Robertson will host our University Budgeting presentation. Alicia, Associate Director in the University Budget Office, will discuss the importance of budgeting at IU, as well as where the university's resources come from. Departmental staff will learn about the budget construction process, along with their role in that process.

Presenter: Alicia Robertson, Associate Director University Budget Office

Date: Wednesday, February 14, 2018

Time: 1:30-3 p.m.

Financial Policies

Anna Jensen, Managing Director and University Chief Accountant, will host our Financial Policies presentation. Policy effects every aspect of business at IU. During this session, Anna will discuss how policies are created and interpreted. Key financial policies will also be covered and departmental staff will learn how these policies effect their day-to-day work.

Presenter: Anna Jensen, Managing Director and University Chief Accountant

Date: Wednesday, March 28, 2018

Time: 1:30-3:15 p.m.

Chart of Accounts

Bill Overman will host our Chart of Accounts presentation. The Chart of Accounts provides the structure for all financial reporting at IU. Bill, Manager of Financial Reporting and University Chart, will discuss the system's infrastructure as well as how departmental activity impacts the university's financial reporting as a whole. Staff will learn how to better utilize IUIE reporting by using account and object code structure.

Presenter: Bill Overman

Date: Wednesday, April 11, 2018

Time: 1:30-3 p.m.

Financial Systems Administration

Sterling George, Director of Financial Systems Administration, and Tracey Mui, Financial Systems Analyst, will host our Financial Systems Administration presentation. Sterling and Tracey will demonstrate how General Ledger entries, including offsets and accruals, are created. Attendees will also learn about the year-end closing process, deadlines, and actions they can take to ensure a smooth year-end.

Presenters: Sterling George, Director Financial Systems Administration; Tracey Mui, Financial Systems Analyst

Date: Wednesday, May 16, 2018

Time: 9-10:30 a.m.