Form 1098-T Frequently Asked Questions
Indiana University is not required to furnish a 1098-T for the following reasons:
- Students whose qualified tuition and related expenses are entirely waived or paid entirely with grants and scholarship
- Students who take classes where no academic credit is offered even if the student is otherwise enrolled in a degree program;
- Students who are nonresident aliens for income tax purposes (unless requested by the student)
- Students for whom IU does not maintain separate financial account information and whose qualified tuition and related expenses are covered by a formal billing arrangement between the university and either the student's employer or a governmental entity, such as the Department of Veteran Affairs or the Department of Defense.
1098-Ts are sent to the Student Home Address on file as of 12/31 of the tax year of issue. To review and update your address on file with IU visit this section of One.IU after authentication.
Indiana University is required to report payments for expenses by calendar year - January 1 to December 31. For most students, tuition charges for the Spring semester of the current tax year are posted, and often paid, to the student's account before January 1. Therefore, those payments were stated on the prior year 1098-T form.
Only Spring semester transactions regarding late payments and financial aid posted after January 1 will be stated on the current year 1098-T. Visit the Electronic Form Access page to find your electronic 1098-T form/s and review the detail transactions page on the last page of the pdf for all tax years to determine what year a charge was reported.
Method 1: Online - Students with access to One.IU
- Visit SSN/educational tax credit verification in One.IU. (Authentication Required)
- Click Start
- Select "I need to add or update my SSN/ITIN..."
- Enter your SSN or ITIN twice as indicated
- Verify the submission by pressing Save
Method 2: Mail – Students without access to One.IU
- Click W-9S to access the IRS W-9S: Request for Student’s Taxpayer Identification Number and Certification
- Complete Part I of the IRS Form W-9S,
- Mail the completed IRS Form W-9S to the following location:
Financial Management Services
400 E. 7th Street, Poplars Building Room 503
Bloomington, IN 47405
By FERPA (Family Education Rights and Privacy Act of 1974), parents have rights to their children's education records but those rights transfer to the child when the child starts college OR reaches the age of 18. We are required to obtain consent from the student to allow the parent access to their Form 1098-T. Review the Form 1098-T and 3rd Party User page for more information on consent and granting third party access to a parent.
For students who cannot access the Student Center or want to have their form mailed, forms will be mailed by January 31 following the year being reported. The forms are mailed to the Student Home address on file. If you are a current student, we encourage you to take advantage of receiving the form electronically: save time, eliminate the risk of losing your 1098-T form in the mail, and safeguard your personal information.
The forms are always available in earlier when you consent to receiving the form electronically.
Box 1: Payments received for qualified tuition and related expenses: Shows the total payments received from any source for qualified tuition and related expenses less any reimbursements or refunds made during the reported calendar year that relate to those payments received during the calendar year.
Box 3: Change in Reporting Methods Box: Shows whether IU changed its method of reporting for the calendar year. IU has changed its method of reporting if the method (payments received or amounts billed) used for the year are different than the reporting method used for the prior year. You should be aware of this change in figuring your education credits. The credits are allowable only for amounts actually paid during the year and not amounts reported as billed, but not paid, during the year.
Box 4: Adjustments made for a prior year: This is for adjustments to tuition for any period prior to January 1, of the reported calendar year. In general, net tuition = Box 1 – Box 4
Box 5: Scholarships or grants: This box reports scholarships and grants, but not loans, posted to your account during the reported calendar year. Scholarships and grants may be paid in cash or may be in the form of direct tuition reductions.
Box 6: Adjustments to scholarships or grants for a prior year. This is for adjustments to scholarships and grants that were granted any time prior to January 1, of the reported calendar year. In general, net grants = Box 6 – Box 5
Box 7: If this box is checked, then at least some amount of tuition is for the academic period January-March of the following year being reported. It is common for a student to register, be billed, and pay tuition for the Spring semester in November or December of the previous year.
Box 8: If this box is checked, then the student has enrolled at least half time (4 units for graduates, 6 units for undergraduates) for at least one semester during the reported calendar year.
Box 9: If this box is checked, then the student is a graduate student or in a credential program at any time during the reported calendar year.
- Registration and tuition fees that are required to enroll at Indiana University
- Books and supplies that are required for course instruction. (Caution: Any amounts paid for books and supplies outside of a student's Bursar account will not be tracked and will not be on the 1098-T form. Please keep your receipts.)
- See Qualified Expenses for more assistance
Some expenses that are NOT qualified for the 1098-T:
- Room and board
- Health Fees
Scholarships, grants, waivers, and anything that is not required to be paid back, that are processed through the University are reported in Box 5 on the 1098-T. Loans are not reported on the 1098-T.
The amounts reported in box 1 on your 1098-T are based on the calendar year in which they are paid in your student account, and as a result, there can be some timing differences that do not necessarily have tax consequences. While your Bursar statement may have shown your following year's Spring billings in the reported calendar year, these amounts may not have been paid until January. IU posts financial aid to the student account 10 days before the start of class in accordance with federal regulations.
You can be sure that the 1098-Ts issued by IU were thoroughly reviewed before processing. One reason financial aid may be greater than your expenses (even though you may have paid certain costs out of pocket) could be that per IRS regulations, only qualified educational expenses are included on the form. Room, board, parking decals, and certain other charges are not qualified expenses and are not reported on the 1098-T. The 1098-T form only is used solely to inform recipients about educational expenses paid for the year. It only includes educational expenses you can put toward an educational tax credit or deduction on your tax return. When financial aid exceeds qualified educational expenses the form serves no purpose.
IU's EIN (Employer Identification Number) is 35-6001673 and is reflected on your 1098-T as the "FILER'S Federal Identification Number."
Unfortunately, there is not a one-size-fits all answer to this question. You could start by using this IRS Interactive Tax Assistant. We recommend that you consult your tax professional, who can help you determine which option(s) you are eligible to take advantage of, and which will reduce your tax liability by the greatest amount. Even the IRS agrees that you should "choose the one that gives you the lower tax"!