Paperless New Hire Emails

Welcome Email Sent to an IU Email Address

Name: New Employee
University ID: 0000000000
Department ID: XX-XXXX

Welcome to Indiana University from the payroll department!

To ensure you are paid in a timely and accurate fashion there is some information we need from you.

  1. Enroll in Duo Authentication (You must be enrolled before the rest of the steps may be completed).
  2. Visit the New Employee Portal and complete your Direct Deposit, tax forms, Electronic W-2 Consent, and 1095-C Consent forms.
    • NOTE: If you have an F, J, or H1 visa, you will not be able to complete the tax forms online. Please see below.**
  3. Complete each action item that contains a red “enter now” button under the status before or during your first week of work.
  4. View the Health Insurance Marketplace Notice for basic information about options available under the Affordable Care Act.
  5. Review the IU 457(b) Retirement Plan for the opportunity to save for retirement.

Use the One Employee Center to view/edit your employee information (including above data) and access your paycheck detail.

If you have questions or require assistance, use the FMS Support Form (or contact your campus payroll office).

We appreciate the opportunity to serve you!

**All employees with a visa are required to complete the International Tax Questionnaire in order to ensure proper taxation instead of tax forms online. If you have any questions about completing the form, please contact taxpayer@indiana.edu. All employees are required to have a social security number on file for tax purposes. International employees can find the information on applying for a social security number on the Office of International Services website.

Welcome Email Sent to a Non-IU Email Address

Name: New Employee
University ID: 0000000000 
Department ID: XX-XXXX 

Welcome to Indiana University from the payroll department!


To ensure you are paid in a timely and accurate fashion there are a few things we need you to do. The first is to create your IU Network ID and email accounts. Go to https://ams.iu.edu/skit/SkitMain.aspx and do the following:

  1. Enter your last name, birth date, and 10 digit University ID number (found above)
  2. Read through and agree to the policies for IT account use
  3. Select the type of email account you would like
  4. Create your IU passphrase
  5. Enroll in the Self-Service Passphrase Reset system

Once those steps have been completed, it will usually take up to 24 hours before all of your accounts are active in the system.

  1. Enroll in Duo Authentication (You must be enrolled before the rest of the steps may be completed).
  2. Visit the New Employee Activity Guide and complete your Direct Deposit, tax forms, Electronic W-2 Consent, and 1095-C Consent forms.
    • NOTE: If you hav an F, J, or H1 visa, you will not be able to complete the tax forms online. Please see below.**
  3. Complete each action item that contains a red “enter now” button under the status before or during your first week of work.
  4. View the Health Insurance Marketplace Notice for basic information about options available under the Affordable Care Act.
  5. Review the IU 457(b) Retirement Plan for the opportunity to save for retirement.

 

Use the One Employee Center to view/edit your employee information (including above data) and access your paycheck detail.

If you have questions or require assistance, use the FMS Support Form (or contact your campus payroll office).

We appreciate the opportunity to serve you!

**All employees with a visa are required to complete the International Tax Questionnaire in order to ensure proper taxation instead of tax forms online. If you have any questions about completing the form, please contact taxpayer@indiana.edu. All employees are required to have a social security number on file for tax purposes. International employees can find the information on applying for a social security number on the Office of International Services website.