Year-End Closing Schedule

Pre-Closing

Wednesday, June 4 Generation of the following reports:
  1. General Funds Budget Reversion Report by RC
  2. Outstanding Orders by RC
  3. Negative Cash Balances for 20-66 Accounts
  4. Prior Year Report of June Activity by RC
  5. General Ledger—FMS Only
  6. General Fund Balance Sheet
Monday, June 30 Last day for billing and encumbrance transactions

First Closing

Firday, July 4

Indiana University recognizes Independence Day

Monday, July 7

Cut-off for Fiscal 2014: AP Invoices that were received on or before July 7 and dated on or before June 30, 2014.

Tuesday, July 8

First closing at 5:00 p.m. Entries submitted to FMS for posting due in by noon.

CAMS Processing of GECs for Fiscal 2014 AP invoices

Wednesday, July 9

Publish the First Closing Standard Reports

Campuses/Central Administration generate the following Closing reports:

  1. General Funds Budget Reversion Report by RC
  2. Outstanding Orders by RC
  3. Negative Cash Balance Listing for 20-66 Accounts
  4. Positive Cash Balance Listing for 20-66 Accounts
  5. Summary of General Fund Income by RC
  6. First Day Standard Reports to all Accounts (Budget, ICR, & Inactive Reports Not Printed at First Closing)
  7. Fund Statement
  8. General Ledger—FMS Only
  9. General Fund Balance Sheet

Run June Depreciation (batch process sets create date for assets created from July 1 through July 9 to June 30, 2014) – Run beginning of batch

Second Closing

Tuesday, July 15

Second closing at 5:00 p.m. (excluding Auxiliaries)

Last day for 68 Clearing Account Entries

Wednesday, July 16

Campuses/Central Administration generate the following Closing reports:

  1. General Funds Budget Reversion Report by RC
  2. Listing of Transactions Posted After First Closing
  3. Negative Cash Balances for 20-66 Accounts
  4. Positive Cash Balances for 20-66 Accounts
  5. Fund Statement
  6. General Ledger–FMS Only
  7. General Fund Balance Sheet
Friday, July 18 All auxiliary vouchers must be entered and approved
Saturday, July 19 NACUBO Annual conference begins in Seattle

Final Closing

Tuesday, Wednesday, & Thursday,
July 22, 23, & 24

Campus Closing Meetings—Allow at least a half day after auxiliary entries are complete for ASET review.
Tuesday, July 22 NACUBO Annual Conference ends

Friday,
July 25

Final closing at 5:00 p.m. Entries submitted to FMS for posting due in by noon.

Saturday, July 26 CAMS Final Snapshots
Monday,
July 28
Publish the Final Closing Standard Report

Campuses/Central Administration generate the following Closing reports:
  1. General Funds Budget Reversion Report by RC
  2. Listing of Transactions Posted After Second Closing
  3. Outstanding Orders List by RC
  4. Negative Cash Balances for 20-66 Accounts
  5. Positive Cash Balances for 20-66 Accounts
  6. Summary of General Fund Income by RC
  7. Distribute MOS, MOD, Inactive Report, ICR, and All Budget Reports
  8. Final Fund Statement
  9. Final General Ledger–FMS Only
  10. General Fund Balance Sheet
Wednesday, July 30 Run July Depreciation–Run beginning of batch