Title

Description

Account Number

Required. Enter the account number on which you want to create the sub-account or search for it from the Account lookup icon. If you want to use the same sub-account code on several accounts, you need to process an additional document for each additional account on which you want to use that sub-account.

Active Indicator

Optional. Select the check box if the sub-account is active. Clear the check box if it is inactive.

Chart Code

Required. Enter the chart code associated with the account associated with the sub-account, or search for it from the lookup icon.

Sub-Account Name

Required. Enter the long descriptive name. This name appears on the Accounting Lines tab in financial documents as well as in searches and reports.

Sub-Account Number

Required. Enter the code to define the sub-account. This is the code to be entered in the sub-account field of the Accounting Lines tab of financial documents.

Sub-Account Type Code

Required for the members of Kuali Financials-SYS  Processor role; otherwise display-only (the field is editable only for the members of Kuali Financials-SYS  Processor role and the field defaults to EX for others). Select the code to indicate the purpose of the sub-account from the Sub-Account Type list.

Your institutions values may vary, but standard examples would include EX to indicate that this is a sub-account to be used to segregate budget and actuals on an account, or CS to indicate that this is a sub-account that is used to track cost share expenses on a contract or grant account.