Search Criteria

Search for Payment screen definitions:

Tab Name

Purpose

Payee Name

Optional. Enter the name of the payee associated with this disbursement.

Payee ID Type

Optional. Specify the type of payee ID that is entered in the Payee ID field below. Examples include 'Employee ID,' 'Social Security Number' and 'Vendor Number.'

Payee ID

Optional. Enter the ID number associated with this payee.

Disbursement Type Code

Optional. Specify the type of disbursement you want to search for. Options include 'Check' and 'ACH.'

Disbursement Number

Optional. Enter the PDP-assigned disbursement number for the payment.

Net Payment Amount

Optional. Enter the dollar amount of the total payment.

Disbursement Date From

Optional. Enter the earliest disbursement date for the payment.

Pay Date From

Optional. Enter the earliest pay date for the payment.

Immediate Print

Optional. Select 'yes' to include payments flagged for immediate payment or 'no' to exclude the flagged payments. Choose 'Both' if you want your search to return results regardless of whether or not they're marked for immediate printing.

Special Handling

Optional. Select 'yes' to include payments flagged for special handling or 'no' to exclude these payments. Choose 'Both' if you want your search results to include payments regardless of whether or not they're marked for special handling.

Attachment

 

Optional. Select 'yes' to include payments flagged as having attachments or 'no' to exclude those payments. Choose 'Both' if you want your search results to include payments regardless of whether they're marked as attachments.

Payment Status Code

Optional. Select a payment status from the list to restrict your results to payments currently in that status. Status options include:

CDIS--Cancel Disbursement: The Payment has been canceled after formatting.

CPAY--Cancel Payment: The payment has been canceled before formatting.

EXTR--Extracted: Checks go immediately to this status when formatted. ACH Payments go to this status after they are processed out of 'Pending ACH' status.

FORM--Selected for Format: Normally this is a transitional status. If a format process fails, payments selected by that process will be assigned this status for easy identification.

HELD--Held: The payment has manually been placed on hold and will undergo no further status changes until the hold is removed.

HTXA--All Held for Tax: This status is only used for Payment Searches. Selecting this status will return results with any Held for Tax status listed below.

HTXB--Held for Tax (NRA - Empl): The payment is currently held for further review because the payee is identified as both an Employee and a Non-Resident Alien.

HTXE--Held for Tax (Employee): The payment is currently held for further review because the payee is identified as an Employee.

HTXN--Held for Tax (NRA): The payment is currently held for further review because the payee is identified as a Non-Resident Alien.

OPEN--Open Payment: The payment has been uploaded to the PDP but has not yet been formatted.

PACH--Pending/ACH: ACH payments go to this status when formatted. They move to Extracted status after the pdpExtractAchPaymentsJob is run.

PCHK--Pending/Check: Check payments go to this status after being formatted. They move to Extracted status after the pdpExtractChecksJob batch job is run. Note that in the base configuration this job runs immediately upon execution of a format process.

Source Document Type

Optional. Enables you to search by a code that uniquely identifies a type of financial document in the KFS system. This field may be supplied in the customer's file or may be fed into the PDP directly by documents such as the Disbursement Voucher or Payment Request.

Source Document Number

Optional. An identifying number from the source system for this payment. For payment requests this number is the payment request number; for disbursement vouchers it is the KFS document number. Other source systems provide source document numbers specific to that system.

Chart

 

Optional. Enter the chart code of the PDP customer associated with the payment. Note that this field will also accept Campus Code values. Campus code values should be used for customers associated with disbursement voucher and PURAP payments.

Unit

 

Optional. Enter the unit code assigned to the PDP customer associated with the payment.

Sub-Unit

Optional. Enter the sub-unit of the PDP customer associated with the payment.

Purchase Order Number

Optional. Enter a Purchase Order Number to find payments related to that KFS document.

Invoice Number

Optional. Enter a vendor invoice number to find payments related to that invoice.

Requisition Number

Optional. Enter a requisition number to find payments related to that KFS document.

Disbursement Date To

Optional. Enter the latest disbursement date for the payment.

Pay Date To

Optional. Enter the latest pay date for the payment.

Customer Number for Institution

A unique ID number that identifies your institution for this payee.

Process ID

Optional. Allows you to restrict your search to a particular batch of checks or ACH payments that have been formatted in the PDP. All payments formatted at the same time share the same Process ID.

Payment Detail ID

Optional. Allows you to search by the unique ID number that identifies this payment within a batch in the PDP.

Batch ID

Optional. Enables you to search by the batch ID assigned when this payment was uploaded as part of a PDP batch by the customer.

Payment Group ID

Optional. Enables you to search by a unique ID assigned when this payment was uploaded. All payments included in the same group in the customer's file will be assigned the same payment group ID.

More:

Viewing Payment Details (Payment Detail Inquiry)