Routing

An AP Processor selects the submit button to complete the processing of a payment request document. The document routes to 'Awaiting AP Review' status if Require_attachment_ind='Y'. The AP Review status may be satisfied by an image attachment or in another fashion (configurable at your institution). After AP review, the document routes for fiscal officer or fiscal officer delegate approval. At the AP Review routing level, approvers cannot change content on the document. They may only add notes/attachments and approve or cancel.

In addition to normal account review and organization review, the Payment Request document includes the following special condition routing:

o Sub-Account Manager: An optional role that allows users to receive workflow action requests for documents that involve a specific account number and sub-account number. The role name is Sub-Account Reviewer. Approvers at this level may only approve, request cancel, and hold the document. They cannot change content.

o Chart Approval: An optional role that allows users to receive workflow action requests for documents of a specified type that contain accounts belonging to a specified chart and organization (including the organization hierarchy) and within a certain dollar amount or involving a specified override code. The role name is Accounting Reviewer. Approvers at this level may only approve, request cancel, and hold the document. They cannot change content.

o Tax Approval: This role represents a central tax area that receives workflow action requests for payment requests involving payments to non-resident aliens or employees. The role name is Tax Manager. Approvers at this level may approve, request cancel, and hold the document. They are required to complete the tax tab on Payment Request documents.

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Post Processing