Routing

 

      An AP Processor selects the Submit button to complete the processing of a payment request document. The document routes to Awaiting AP Review status if REQUIRE_ATTACHMENT_IND is set to Y. The AP Review status may be satisfied by an image attachment or in another fashion (configurable at your institution). After AP review, the document routes for fiscal officer or fiscal officer delegate approval. At the AP Review routing level, approvers cannot change content on the document. They may only add notes/attachments and approve or cancel.

      If receiving is required for the Purchase Order, the Payment Request routes to Awaiting Receiving. A batch process will move the Payment Request to the next route node once the receiving requirement has been met.

 

go-arrow-red      For information about how Payment Requests are impacted by Receiving, see Line Item Receiving.

go-arrow-red      For information about PURAP batch processes, see Batch Processes.

 

      In addition to normal account review and organization review, the Payment Request document includes the following special condition routing:

Sub-Account Manager:  An optional role that allows users to receive workflow action requests for documents that involve a specific account number and sub-account number. The role name is Sub-Account Reviewer. Approvers at this level may only approve, request cancel, and hold the document. They cannot change content.

Chart Approval: An optional role that allows users to receive workflow action requests for documents of a specified type that contain accounts belonging to a specified chart and organization (including the organization hierarchy) and within a certain dollar amount or involving a specified override code. The role name is Accounting Reviewer. Approvers at this level may only approve, request cancel, and hold the document. They cannot change content.

Tax Approval: This role represents a central tax area that receives workflow action requests for payment requests involving payments to non-resident aliens or employees. The role name is Tax Manager. Approvers at this level may approve, request cancel, and hold the document. They are required to complete the tax tab on Payment Request documents.

 

exclaim    The Timing of G/L Update: After a Payment Request document has been created and submitted, it updates the G/L the next time a batch process runs. Note that this timing is different from that of most Kuali Financials documents, which do not update the G/L until the document receives all approvals. If accounting entries on the document change before it reaches Final status, the G/L entries is updated accordingly the next time a batch process runs.

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Post Processing