Responsibility

The Responsibility document allows you to create new responsibilities or edit existing ones. The Responsibility Lookup allows you to search for and view existing responsibilities. You can view summarized information about the responsibility detail values as well as the roles with which the responsibility is currently associated.

Only members of the KFS-SYS Technical Administrator or KFS-SYS Manager role can create or modify a Responsibility document and it does not route for approval. Information about the Responsibility document follows detailed information about the Responsibility Lookup below.

Warning! Caution should be exercised when modifying existing responsibilities or adding new ones. Relatively minor changes can result in disruptions to the workflow of documents if made in error. Changes should be made only after sufficient testing with your local configuration.

Responsibility Lookup search criteria:

Title

Description

Template Namespace

Optional. To search for a responsibility based on its template namespace (that is, the name of the application and module to which its responsibility template belongs), select the appropriate namespace.

Template Name

Optional. To search for a responsibility based on the name of the template it is based on, enter the appropriate template name.

Responsibility Namespace

Optional. To search for a responsibility based on its namespace, select the appropriate responsibility namespace.

Responsibility Name

Optional. To search for a responsibility by name, enter its name.

Role Namespace

To search for a responsibility based on the namespace of the role to which it is assigned, enter the appropriate role namespace.

Role Name

Optional. To search for a responsibility based on the role to which it is assigned, enter the appropriate role name.

Principal Name

Optional. To search for a responsibility based on the principals that currently have this responsibility through their association with a role, enter an appropriate principal name.

Group Namespace

Optional. To search for a responsibility based on the namespace of groups that have this responsibility through the group's association with a role, enter an appropriate group namespace.

Group Name

Optional. To search for a responsibility based on the name of a group that has this responsibility through its association with a role, enter an appropriate group name.

Definitions

Optional. To find a responsibility based on a specific responsibility detail value associated with it, enter the value.

The Responsibility results display contains the fields described in the table below.

Responsibility Lookup results fields:

Title

Description

Actions

Actions allow selection of edit or copy for each responsibility displayed.

Template Namespace

The code identifying the application and module the template pertains to. Because responsibilities pertain to workflow, most responsibility templates are associated with the KR-WKFLW (Kuali Rice-Workflow) namespace.

Template Name

The template the responsibility is based on. A template usually defines, in a broad sense, what the responsibility is. Since responsibilities normally are normally associated with action requests for user review, most responsibilities have a template name of 'Review.

Responsibility Namespace

The code designating the application and module this responsibility is associated with. This code usually corresponds to the namespace of the document type for which the responsibility generates action requests.

Responsibility Name

The name of this responsibility. In most cases the responsibility name will be the same as the associated template name ('Review').

Like permission names, responsibility names are not unique. Most KFS responsibilities have a name of 'Review.

Responsibility Detail Values

Display only. Detailed information that defines what document this responsibility generates action requests for, when the requests are generated and how they are handled by workflow.

Unlike permissions, which sometimes have different detail values, responsibility detail values generally contain the elements defined below.

routeNodeName: The point in a document's workflow routing at which this responsibility generates requests.

documentTypeName: The name of the document type for which this responsibility generates action requests. This value may also be a parent document type, which indicates that this responsibility applies to all child documents that contain the appropriate route node.

actionDetailsAtRoleMemberLevel: A True or False indicator that defines where the system collects details of this workflow action request. If the value is 'True,' the system collects action details when members are assigned to the role. If the value is 'False,' the system collects action details when this responsibility is assigned to a role.

required: A True or False value that indicates whether the system is required to generate an action request for this document type. If the value is 'True' and the document generates no requests associated with this responsibility, then the document will go into exception status. If the value is 'False' and the responsibility generates no action requests, then the document continues to route as normal.

Granted to Roles

Lists the namespace and name of roles that have this responsibility. Click on the linked name to view the Role Inquiry.

 

To view an Inquiry screen for a responsibility, select the Responsibility Name of the appropriate row in the search results. The Inquiry contains the same information displayed in the search results in a slightly different format.

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Document Layout