Per Diem Section

Financial Processing > Financial Processing Transaction Documents > Disbursement Voucher > Document Layout > Non-Employee Travel Expense Tab

Per Diem Section

pencil-small This section is optional if the Personal Vehicle or Traveler Expenses section is completed.

The Per Diem section is used to calculate the amount due the nonemployee traveler for meals and incidental expenses. The calculation is based on dates and times provided in the Destination section above and the per diem rate as set forth by the Travel Per Diem table.

Per Diem section field definitions

Title	Description
Actual Amount	Required. This field is pre-filled with the calculated amount but may be edited to reduce the actual per diem payment (but never increased). The Actual Amount will also be included in the check stub when the Disbursement Voucher is extracted and paid.
Calculated Amount	Required. Display-only. The amount is updated when calculate is clicked.
Category	Required. Select the category of destination of the traveler from the Category list defined by your institution but examples might include Foreign, U.S. 48, and U.S. AK and HI.
Justification for Change	Optional. Enter an explanation for the reason for the changes in the Actual Amount in the Per Diem, if it is changed.
Rate	Required. Enter the per diem rate in dollars. Per diem rates are based on rates set by the IRS but may vary from institution to institution. These rates are typically calculated based on the city where the traveler spent the night (per IRS regulations). Additional information about per diem rates is available by clicking Per Diem Links next to the rate field in this section.