Per Diem Section

Note: This section is optional if the Personal Vehicle or Traveler Expenses section is completed.

The Per Diem section is used to calculate the amount due the nonemployee traveler for meals and incidental expenses. The calculation is based on dates and times provided in the Destination section above and the per diem rate as set forth by the Travel Per Diem table (available on the Maintenance menu tab).

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Per Diem section definitions:

Title

 

Description

Category

Required. Select the category of destination of the traveler from the Category list defined by your institution but examples might include Foreign , U.S. 48, and U.S. AK & HI .

Rate

Required. Enter the per diem rate in dollars. Per diem rates are based on rates set by the IRS but may vary from institution to institution. These rates are typically calculated based on the city where the traveler spent the night (per IRS regulations). Additional information about per diem rates is available by clicking Per Diem Links next to the rate field in this section.

Calculated Amount

Required. Display-only. The amount is updated when calculate is clicked.

Actual Amount

Required. This field is pre-filled with the calculated amount but may be edited to reduce the actual per diem payment (but never increased).

Justification for Change

Optional. Enter an explanation for the reason for the changes in the Actual Amount in the Per Diem, if it is changed.

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Personal Vehicle Section