Payments Tab

 

The information in this tab is retrieved from the database upon opening of the document and is view only.

 

go-arrow-red      If more than ten payments exist for the asset, the user may view all payments via the Asset Payment Lookup. For more information about the lookup, see Asset Payment Lookup.

 

Payments tab field definitions

Title

Description

Account Number

The account number that paid for or owns the asset.

Accumulated Depreciation Amount

The depreciation on the asset related to this payment.

Amount

The portion of the cost of the asset paid from the above account for the given payment.

Chart Code

The chart code for the account that funded the asset or is the owner of the asset.

Document Number

The transactional document number that generated the capital expense.

Document Type Name

The type of document that generated the capital expense.

Fiscal Year

 

The fiscal year the payment was posted to the General Ledger.

Fiscal Period

 

The fiscal period the payment was posted to the General Ledger.

Object Code

Used to classify the transaction and to identify asset categories such as movable, art and museum, buildings. In addition, the object code can be used to identify the type of funding, university, federal, or federally owned.

Organization Reference Id

A reference identification number assigned by organization.

Payments Total

The total of payments made to date for this asset.

Period 1 Depreciation Amount

Depreciation amount for the 1st period (July) of the fiscal year.

Period 2 Depreciation Amount

Depreciation amount for the 2nd period (August) of the fiscal year.

Period 3 Depreciation Amount

Depreciation amount for the 3rd period (September) of the fiscal year.

Period 4 Depreciation Amount

Depreciation amount for the 4th period (October) of the fiscal year.

Period 5 Depreciation Amount

Depreciation amount for the 5th period (November) of the fiscal year.

Period 6 Depreciation Amount

Depreciation amount for the 6th period (December) of the fiscal year.

Period 7 Depreciation Amount

Depreciation amount for the 7th period (January) of the fiscal year.

Period 8 Depreciation Amount

Depreciation amount for the 8th period (February) of the fiscal year.

Period 9 Depreciation Amount

Depreciation amount for the 9th period (March) of the fiscal year.

Period 10 Depreciation Amount

Depreciation amount for the 10th period (April) of the fiscal year.

Period 11 Depreciation Amount

Depreciation amount for the 11th period (May) of the fiscal year.

Period 12 Depreciation Amount

Depreciation amount for the 12th period (June) of the fiscal year.

Posting Date

The date the payment transaction was posted to the General Ledger.

Previous Year Depreciation Amount

The amount of depreciation for the prior fiscal year.

Project Code

Used to identify particular transactions that might span multiple accounts.

Purchase Order Number

Represents a written authorization for a vendor to ship goods or provide services based on conditions outlined in the purchase order (PO) document which becomes a legally binding contract once the vendor accepts it.

Requisition Number

The number of the document used to order the equipment.

Sub-Account

An optional element of the accounting string that allows the user to track financial activity within a particular account at a finer level of detail.

Sub-Object

An optional element of the accounting string related to the university object code that allows the user to create finer distinctions within a particular object code for a specific account.

Transfer Payment Code

This code is used to identify if the payment is eligible for depreciation.

Year To Date

The amount of depreciation for the current fiscal year.

 

More:

Payments Lookup Tab