Overview

Capital Asset Management > Capital Asset Management Batch Processes > Capital Asset Management Depreciation Process

Overview

The parameter DEPRECIATION_PERIOD is used to determine how frequently depreciation entries should be created and posted to the General Ledger. Depreciation can be run monthly, quarterly, semi-annually or annually.

CAMS Depreciation is set to run on the third Thursday of the month. Depreciation will be calculated if the fiscal period is a multiple of the value in the DEPRECIATION_PERIOD parameter. For example, if you are running deprecation quarterly, the value in the parameter will be set to 3. Each month the calculation will check to see if the fiscal period is a multiple of 3 and if it is, will calculate depreciation.

Prior to the first scheduled run of the new fiscal year, the ResetAssetDepreciationJob must be run in order to clear prior year depreciation. This job will sum the buckets of depreciation and update the Previous Year Amount field.

If the DEPRECIATION_DATE parameter is blank, the depreciation job sets the date to the current date. The DEPRECIATION_DATE parameter will most likely be set to the last day of the prior fiscal year in order to run deprecation for assets that were created after year end that need to be included in the prior year. It could also be set to a day in July if depreciation needs to be run after the normal automatic running. When set to the last day of the fiscal year, a full or half years amount will be calculated. Any assets that had depreciation previously taken, will be excluded each time depreciation is run for the specified period.

When the depreciation job runs for the last month of the fiscal year, it sets the asset depreciation date to the end of the fiscal year for any moveable asset that has an asset depreciation date greater than the end of the fiscal year.

The Blank Out parameters can be used to turn off automatic running of the depreciation batch job during fiscal year end.

Dates for the blank-out period can be set as follows:

• Set DEPRECIATION_DATE to yyyy-mm-dd (for example, 2016-06-30). The system uses this date to determine for which period to run depreciation. The accounting period associated with the date must be a multiple of the Depreciation period.

• Set the BLANK_OUT_PERIOD_RUN_DATE to mm/dd/yyyy (for example, 06/29/2012) to specify the date on which the system is to run depreciation.

• Set the BLANK_OUT_PERIOD_BEGIN parameter to mm/dd (for example, 06/01). This date determines the beginning of the blank-out period where automatic runs will not occur. The BLANK_OUT_PERIOD_BEGIN must be earlier in the calendar year than the BLANK_OUT_PERIOD_END date and will normally be a date in June.

• Set the BLANK_OUT_PERIOD_END parameter to mm/dd (for example, 07/15). This date determines the end of the blank-out period where automatic runs will not apply. The BLANK_OUT_PERIOD_END must be later in the calendar year than the BLANK_OUT_PERIOD_BEGIN.

Depreciation can be run multiple times in the same period. It will only depreciate those assets that have not been depreciated yet for this period. Assets created after year end that need to be depreciated in the prior fiscal year will need to have their in-service date set to a date in the prior year, DEPRECIATION_DATE set to a day in the last accounting period of the fiscal year, blank out begin and end parameters set to a date before and after the date deprecation will be run and blank out period run date set to the day you will be running depreciation.