Open Encumbrances

 

The Open Encumbrances inquiry displays the detail for open encumbrances. You must enter either the fiscal year, chart, and account number or the fiscal year and document number. The valid values you may choose from the encumbrance report include EX (external encumbrances), IE (internal encumbrance), and PE (pre-encumbrance). External encumbrances are those that are owed externally to entities outside your institution, such as a purchasing system or travel system. Internal encumbrances represent things owed internally to the institution, such as encumbrances from a payroll system integrated with Financials. Pre-encumbrances are established within Financials via the Pre-encumbrance document. No further drilldown is available in this inquiry.

 

The open amount reflects the total amount of the encumbrance for this document number while the closed amount reflects the amount of that encumbrance relieved to date.

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General Ledger Reports