Meaning of Dollar Accumulators

The inquiries contain various dollar accumulators. The following describes the meaning of each of the amounts displayed in the inquiry results, and which inquiries contain the bucket type.

Dollar Accumulator definitions:

Column Title

Description

Account Line Annual Balance Amount

The total amount of activity in this account for this balance type across all periods of the selected fiscal year. Appears in Cash Balances inquiry and the General Ledger Balance inquiry.

Actual Amount

The total of all actual activity for a given balance line of the selected fiscal year. Appears in Available Balances inquiry and Balances by Consolidation inquiry.

Available Cash Balance

The total of the beginning balance and the year-to-date balance. Appears in the Cash Balances inquiry.

Beginning Balance Line Amount

The amount in this account for this balance type and object code at the beginning of the selected fiscal year. Appears in the General Ledger Balance inquiry.

[Month] Balance Amount

The total of all activity for a given accounting period. These fields are labeled as the month to which they refer (July, August, September, etc.).

Budget Amount

The current budget amount in this account for the selected fiscal year. Appears in Available Balances inquiry and Balances by Consolidation inquiry.

Closed Amount

The amount of the encumbrance that has been closed. Appears in the Open Encumbrances inquiry.

Contracts Grants Beginning Balance Amount

The cumulative amount in this account for this balance type and object code that was carried forward from the previous fiscal year. Appears in the Cash Balance inquiry and the General Ledger Balance inquiry.

Encumbrances Amount

The total of all encumbrance activity for a given account for the selected fiscal year. Appears in Available Balances inquiry and Balances by Consolidation inquiry.

Ledger Entry Amount

The dollar amount associated with a particular ledger entry. Appears in General Ledger Entry inquiry and Pending General Ledger Entry inquiry.

Open Amount

The amount of the original encumbrance. Subtracting the Closed Amount from the Open Amounts gives the amount of the encumbrance that is still outstanding. Appears in the Open Encumbrances inquiry.

Variance

The difference between the available budget and the actual amounts, plus encumbrances for an object code or category. Appears in Available Balances inquiry and Balances by Consolidation inquiry.

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