Line Item Receiving
The Line Item Receiving (RCV) document is used to acknowledge the receipt of goods or services on purchase order line items for which a quantity is given. There are two kinds of receiving documents—bulk and line item. This section addresses line item receiving only. Line item receiving is used to record the quantities of items received, damaged, returned or unordered on a purchase order.
For information
about bulk receiving, see Bulk
Receiving.
When the purchase order routing is completed and the PO becomes fully approved, if the Receiving Required flag is not Yes, the attributes of the purchase order are compared to the Receiving Thresholds table. If one of the attributes on the purchase order matches the Thresholds table, then the Receiving Required flag is set to Yes. Amendments are also evaluated to determine whether the flag should be set if payment requests have not yet been processed against the purchase order.
When receiving is required, the Receiving document is processed against a purchase order to satisfy confirmation of satisfactory receipt of the goods.
When receiving is
satisfied, the payment request is eligible for auto approval for payment
regardless of dollar amount limits or other exclusions.
When
receiving required is Yes, the payment request document does not route for fiscal officer approval until sufficient
quantity has been documented as received.
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