Initiating a Vendor Credit Memo Document

1.     Select Vendor Credit Memo from the Purchasing/Accounts Payable submenu group on the Transactions menu group on the Main Menu tab.

2.     Log into the KFS as necessary.

The system displays a blank Vendor Credit Memo Initiation tab with a new document ID.

3.     Complete the Credit Memo Initiation tab as follows:

a) Enter values for Credit Memo # from Vendor, Credit Memo Date, and Vendor Credit Memo Amount.

b) Enter a value for one and only one of these: Payment Request #, Purchase Order #, or Vendor #.

4.     Click .

5.     Complete the Vendor tab as follows:

a)  Verify the vendor address.

b)  Add check stub notes if requested.

6.     Review the Credit Memo Info tab and update the bank code, if necessary.

7.     Complete the Process Items tab as follows:

a)  For quantity-based line items, enter the credit memo quantity from the vendor credit.

b)  For non-quantity-based line items, enter the credit processed amount using the vendor credit amount.

c)  Enter a credit processed amount for additional charges, if needed. Miscellaneous charges require a description, depending on parameter setup.

8.     Complete the standard tabs as necessary:  Document Overview, Notes and Attachments, Ad Hoc Recipients, and Route Log.

Note: For information about the standard tabs, see Standard Tabs.

9.     Click the  button.

10.  Click Description: buttonsmall_submit.

11.  AP reviewers approve the document if the parameter Require_attachment_ind='Y'.

Note: For more information about how to approve a document, see Workflow Action Buttons.


Placing a Credit Memo On Hold