Initiating a Service Billing Document

1.     Select Service Billing from the Financial Processing submenu group in the Administrative Transactions submenu on the Main Menu tab.

2.     Log into the KFS as necessary.

A blank SB document with a new document ID appears.

3.     Complete the standard tabs.

Complete both the Income section and Expense section in the Accounting Lines tab.

Note: For information about the standard tabs such as Document Overview, Notes and Attachments, Ad Hoc Recipients, Route Log, and Accounting Lines tabs, see Standard Tabs.

4.     If entering a Service Billing transaction for a capital asset

Either enter the appropriate existing asset number in the Retrieve Asset to be Updated section of the Asset Edit tab and use the Accounting Lines tab to specify the 'Income' account,

Or enter a new asset number in the Create New Assets section of the Asset Edit tab and use the Accounting Lines tab to specify the 'Expense' account.

5.     Click Description: buttonsmall_submit.

6.     Review the General Ledger Pending Entries tab.

Accounts in the Income section are credited when the amount is positive, and debited when the amount is negative. Accounts in the Expense section are debited when the amount is positive, and credited when the amount is negative. This document automatically generates cash offset entries to cash or fund balance object codes.

7.     Review the Route Log tab.

No approval is required.

Note: For more information about the Route Log, see Route Log.

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Example