Initiating an ICA Document

1.     Select Indirect Cost Adjustment from the Financial Transactions menu.

2.     Log into the KFS as necessary.

A blank ICA document with a new document ID appears.

3.     Complete the standard tabs.

Notice that the object codes in the Grant and Receipt section of the Accounting Lines tab are pre-populated and are not editable.

Note: For information about the standard tabs such as Document Overview, Notes and Attachments, Ad Hoc Recipients, Route Log, and Accounting Lines tabs, see Standard Tabs.

4.     Click Description: buttonsmall_submit.

5.     Review the General Ledger Pending Entries tab.

Accounts on the Grant side are debited when the amount is positive, and credited when the amount is negative. Accounts on the Receipt side are credited when the amount is positive and debited when the amount is negative. This document automatically generates cash offset entries to cash or fund balance object codes.

6.     Review the Route Log tab.

The document is routed to the fiscal officer for each account used in the Accounting Lines. The Route Status shows 'ENROUTE'.

Note: For information about the Route Log tab, see Route Log.

7.     Appropriate fiscal officers and organization reviewers approve the document.

Note: For more information about how to approve a document, see Workflow Action Buttons.