Initiating a GEC Document

1. Select General Error Correction from the Financial Processing submenu group in the Transactions submenu on the Main Menu tab.

2. Log into the KFS as necessary.

A blank GEC document with a new document ID appears.

3. Complete the standard tabs.

The Accounting Lines tab of the GEC document varies slightly from other types of financial transaction documents:

The Ref Number is a required field on the GEC document. This field identifies the reference number of the document being corrected.

The Line Desc box is optional and can be used to enter a description specific to that line of the GEC. If left blank, the description from the Document Overview tab passes to the G/L for that line of the transaction.

The Ref Origin Code is a required field. This code identifies the system that created the transaction being corrected.

Note: For information about the standard tabs such as Document Overview, Notes and Attachments, Ad Hoc Recipients, Route Log, Accounting Lines and Capital Edit tabs, see Standard Tabs.

4. Click Description: buttonsmall_submit.

5. Review the General Ledger Pending Entries tab.

This document automatically generates cash offset entries to cash or fund balance object codes.

6. Review the Route Log tab.

The document is routed to the fiscal officer for each account used in the Accounting Lines. The Route Status shows 'ENROUTE'.

Note: For information about the Route Log tab, see Route Log.

7. Appropriate fiscal officers and organization reviewers approve the document.

Note: For more information about how to approve a document, see Workflow Action Buttons.