Initiating a Distribution of Income and Expenses Document

1.     Select Distribution of Income and Expense from the Financial Processing submenu group in the Transactions submenu on the Main Menu tab.

2.     Log into the KFS as necessary.

A blank DI document with a new document ID appears.

3.     Complete the standard tabs.

In the Accounting Lines tab, transactions are entered in the From and To sections. Entries in the From section are reductions to the account and entries in the To section are increases to the account. Expense object codes in the From section are credited while income object codes are debited. In the To section, the opposite is true.

Note: For information about the standard tabs such as Document Overview, Notes and Attachments, Ad Hoc Recipients, Route Log, and Accounting Lines tabs, see Standard Tabs.

4.     Click Description: buttonsmall_submit.

5.     Review the General Ledger Pending Entries tab.

The pending entries include the offset generated lines to cash or fund balance object codes.

6.     Review the Route Log tab.

The document is routed to the fiscal officers for each account used in the Accounting Lines tab. The Route Status shows 'ENROUTE'.

Note: For information about the Route Log tab, see Route Log.

7.     Appropriate fiscal officers and organization reviewers approve the document.

Note: For more information about how to approve a document, see Workflow Action Buttons.

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Correcting Errors Related to Capital Assets