ICR Encumbrance Transaction Business Rules

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ICR Encumbrance Transaction Business Rules

The ICR Encumbrance transactions are generated in the following cases:

• ICR indicator of the object type indicates expenditures directly related to a project.

• Indirect cost rate ID of the account number must exist in the Account table.

• Fiscal period code is 01 through 13.

• Sub-account type code must not indicate a cost share account.

• Object code exists in the Object Code table.

• Chart code, account number, reports to chart code of object code, and reports to object code do not exist in the Indirect Cost Recovery Exclusions by Account table (by agreement with sponsor or agency, some types of direct expenses may not be eligible for ICR).

• Chart code, account number and object code do not exist in the Indirect Cost Recovery Exclusions by Account table (the COA/Account is excluded for some object codes, but not the reports-to object code).

• ICR type code of account and the expense object code do not exist in the ICR Exclusion by Type table.

• ICR type code of the account, reports to chart code of object code, and reports to object code do not exist in the ICR Exclusion by Type table. (Sponsor or agency does not reimburse some types of expenses that the institution groups by object code within ICR type code.)