• is borrowed for more than 31 days, and
• is under the control of a single faculty or staff personnel, and
• resides at a location not directly associated with the university or institution.
The equipment may be lent for a period of two years or less. If the equipment is not returned at the end of two years, a Renew document must be processed to extend the loan.
Equipment located at an off-campus site does not require completion of an Equipment Loan/Return document. 'Off-campus' refers to any school or institution location associated with the University (for example, equipment located at a local hospital). The off-campus address is entered on the Asset Edit document.
Non-capital assets do not require submission of an Equipment Loan/Return document, but the document has been developed to allow processing for non-capital assets.
To record a loan, the user chooses the loan link from the Actions column of the Asset Lookup or Asset Payment Lookup results table. The system displays the Equipment Loan/Return document.