Electronic Invoice Rejects

When you select Electronic Invoice Rejects from the Main Menu, the system displays the Document Lookup screen. Although you may use the Document Lookup screen to search for any type of e-doc, it initially displays fields that are especially helpful in searching for electronic invoice rejects.

Electronic Invoice Rejects Document Lookup screen

Title

 

Description

Type

To search for electronic invoice reject e-docs, use the default entry of EIRT. To search for another type of e-doc, enter the appropriate type code or use the lookup  to find it.

Note: If you change the Type entry and move the cursor to another field, the system displays fields appropriate to the type of e-doc you have specified.

Initiator

 

To search for electronic invoice rejects initiated by a particular user, enter the person’s username (principal name) or use the lookup  to find it.

Document/Notification ID

To search for an electronic invoice reject based on its unique document number, enter the number.

Date Created From

To search for electronic invoice rejects created during a particular period of time, enter the first date in the desired range of dates. You may also use the calendar icon Description: _cal to select the date. The default is today’s date.

Date Created To

To search for electronic invoice rejects created during a particular period of time, enter the last date in the desired range of dates. You may also use the calendar icon Description: _cal to select the date.

Document Description

To search for electronic invoice rejects containing a particular description, enter the description.

Organization Document Number

To search for electronic invoice rejects containing a particular organization document number, enter the number.

Note: This number is typically used to identify a related record in another campus system (for example, a customer relationship management system, an order processing system, etc.).  When used in this way, the entry ties a KFS cash control e-doc to a record in the non-Kuali application.

Invoice Number

To search for electronic invoice rejects associated with a particular invoice, enter the appropriate invoice number.

Purchase Order #

To search for electronic invoice rejects associated with a particular PO, enter the appropriate PO number.

Vendor #

To search for electronic invoice rejects associated with a particular vendor, enter the appropriate vendor number or use the lookup  to find it.

Vendor DUNS Number

To search for electronic invoice rejects associated with a particular vendor DUNS number, enter the appropriate number or use the lookup  to find it.

Purchase Order Delivery Campus

To search for electronic invoice rejects associated with a PO that specifies delivery to a particular campus, enter the appropriate delivery campus code or use the lookup  to find it.

Invoice Date From

To search for electronic invoice rejects associated with invoices created during a particular period of time, enter the first date in the desired range of dates. You may also use the calendar icon Description: _cal to select the date. The default is today’s date.

Invoice Date To

To search for electronic invoice rejects associated with invoices created during a particular period of time, enter the last date in the desired range of dates. You may also use the calendar icon Description: _cal to select the date.

Approval Date From

To search for electronic invoice rejects approved during a particular period of time, enter the first date in the desired range of dates. You may also use the calendar icon Description: _cal to select the date. The default is today’s date.

Approval Date To

To search for electronic invoice rejects during a particular period of time, enter the last date in the desired range of dates. You may also use the calendar icon Description: _cal to select the date.

Research Indicator

To search for electronic invoice rejects based on the setting of the Research Indicator (which may be set to ‘Yes’ or ‘No’), click Yes, No, or Both.

Total

To search for electronic invoice rejects based on the total dollar amount on the e-doc, enter the appropriate amount.

Search Result Type

To view the retrieved e-docs in their entirety, click Document Specific Data. To retrieve only the routing status, date created, and route log for these e-docs, click Workflow Data.

Name this search (optional)

To save this set of search criteria for later use, enter a name for it.

 

Note: In many fields you may use special characters to search on a partial entry. For information about using special characters to search, see Data Entry Tips.

Note: For information about using features and options that are common to all types of custom document searches and working with the search results, see Performing Custom Document Searches.

After you select a specific electronic invoice reject from the search results, the system displays it in view-only mode.

Note: For information about the fields on an electronic invoice reject, see Document Layout under Electronic Invoice Reject.

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