In the KFS, department personnel initiate a transaction from their desktop Web browser. This transaction is called a document (often called an e-doc or electronic document). The initiator receives immediate feedback on the validity of the document both in light of the appropriateness of data and the compliance with business rules. The KEW routes a valid document to one or more designated approvers based on the type and content of the transaction. Fully approved transactions are sent to the General Ledger at a later time.

Anyone who initiates, reviews or approves financial transactions may be a user of an e-doc, including:

Departmental support staff, professional staff, and faculty

Fiscal officers and delegates

Contracts and Grants principal investigators

Deans, directors, and department chairs



General Ledger (GL)