This tab displays the purchasing and asset information that applies to all the assets ordered (when the Quantity Ordered value is greater than 1). This information links the assets to a particular PO.
Edit Pre-Asset Tagging tab field definitions
Title |
Description |
Active Indicator |
Optional. Select the check box if the pre-asset tagging is active. Clear the check box to deactivate the pre-asset tagging. |
Asset Representative Name |
Optional. Enter the actual name represented by the asset representative's user ID. |
Asset Representative Principal Name |
Optional. Enter a user ID for grouping and sorting assets by a user's name on reports. You may search for this ID from the Person lookup icon. |
Asset Type Code |
Required. Select the code used to classify types of assets grouped by categories or search for this code from the Asset Type lookup icon. The asset type groups equipment for reporting purposes. For capital assets, this code also assigns the useful life for depreciation purposes. |
Item Line Number |
Required. Enter the line number on the PO for this asset. |
Manufacturer Model Number |
Optional. Enter the number assigned by the manufacturer to this model of asset. |
Manufacturer Name |
Required for capital assets; optional for non-capital assets. Enter the name of the person or company that manufactured the asset. |
Organization Owner Chart Of Accounts Code |
Required. Select the chart code for the owner account that is responsible for the asset or search for this code from the Chart lookup icon. |
Organization Inventory Name |
Optional. Enter a common name for inventory purposes. This name is used to sort assets within an organization to assist with physical inventories. In addition to pulling equipment descriptions from purchase orders, CAM allows organizations to include common names. For example, GMC FABRICATED ABC1234 WIDE BODY DUMP could have an organizational inventory name of Recycling Truck. |
Organization Owner Organization Code |
Required. Enter the organization responsible for the asset or search for this code from the Organization lookup icon. |
Organization Text |
Optional. This is a free-form text area for use by your organization. |
Pre-tag Create Date |
Optional. Enter the date the pre-tagged asset was added to the asset database. The default date is the current date. You may select the date from the calendar tool. |
Purchase Order Line Item Description |
Required. Enter a detailed description of the specified line item of the purchase order. |
Purchase Order Number |
Required. Enter the purchase order number for this asset. |
Quantity Ordered |
Required. Specify the number ordered for this asset. |
Vendor Name |
Required for capital assets; optional for non-capital assets. Enter the name of the company or person who sold the asset to the institution and to whom the first payment was made. |
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