Document Layout

Description: WorB6AB

The Chart document includes the Edit Chart tab. The system automatically enters data into both the Old and New sections. Selected data fields are available for editing.

Edit Chart tab definitions:

Title

Description

Chart Code

A unique identifying code assigned to a chart

Chart Manager Principal Name

Required. The principal name of the manager responsible for a specific chart. Existing principal names may be retrieved from the lookup Description: searchicon.

Chart manager Name

The employee name matching the principal's name

Chart Description

Required. The descriptive name of the chart

Chart Active Indicator

Indicates whether this chart code is active or inactive. Remove the check mark to deactivate a chart code.

Cash Object Code

The default object code that represents cash on the chart. Existing cash object codes may be retrieved from the lookup Description: searchicon.

Accounts Payable Object Code

The default object code for accounts payable entries on the chart. Existing accounts payable object codes may be retrieved from the lookup Description: searchicon.

Income Budget Elimination Object Code

The default object code for income on system-generated Transfer of Funds documents, such as those generated by a Budget Adjustment document between two accounts with different income stream accounts. Existing income object codes may be retrieved from the lookup Description: searchicon.

Expense Budget Elimination Object Code

The default object code for expense on system-generated Transfer of Funds documents (similar to the Income Budget Elimination Object Code field described above). Existing expense object codes may be retrieved from the lookup Description: searchicon.

Reports to Chart of Accounts Code

Required. A chart to which the chart reports in the Chart of Accounts hierarchy. Existing Chart of Accounts codes may be retrieved from the lookup Description: searchicon.

Accounts Receivable Object Code

The default object code for accounts receivable entries on the chart. Existing accounts receivable object codes may be retrieved from the lookup Description: searchicon.

Internal Encumbrances Object Code

The default object code to offset internal encumbrances on the chart. Existing object codes may be retrieved from the lookup Description: searchicon.

External Encumbrances Object Code

The default object code to offset external encumbrances on the chart. Existing object codes may be retrieved from the lookup Description: searchicon.

Pre Encumbrances Object Code

The default object code to offset encumbrances created via the Pre Encumbrance document on the chart. Existing object codes may be retrieved from the lookup Description: searchicon.

Indirect Cost Recovery Income Object Code

The default object code for indirect cost income entries on the chart. Existing object codes may be retrieved from the lookup Description: searchicon.

Indirect Cost Recovery Expense Object Code

The default object code for indirect cost expense entries on the chart. Existing object codes may be retrieved from the lookup Description: searchicon.

Fund Balance Object Code

The default object code for fund balance entries on the chart. Existing fund balance object codes may be retrieved from the lookup Description: searchicon.

Warning:The object codes on the Chart of Accounts table are optional because object codes have chart as part of their primary key. Completion of the object code fields is vital to the system performing properly, and these fields should be completed immediately after object codes are set up for the new chart.

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Federal Function