Detail Information Section

The Detail Information section contains additional data about the vendor including payment and shipping terms and whether or not they are restricted or inactive and why.

Description: Wor720E

Detail Information section definitions:

Title

 

Description

Payment Terms

 

Optional. Select from the Payment Terms list or select it from the Payment Term Type lookup Description: searchicon. Payment terms include the number of days a payment is due and whether a discount is available for prompt payment.

Pre-Payment

Optional. Select 'Yes' or 'No' from the list to indicate whether or not this vendor accepts pre-payments.

Credit Card

Optional. Select 'Yes' or 'No' from the list to indicate whether or not this vendor accepts credit card payments.

Minimum Order Amount

Optional. Enter an amount if the vendor requires a minimum dollar amount for orders.

Shipping Title

 

Optional. Select a title from the Shipping Title list or select it from the Shipping Title lookup Description: searchicon. The shipping title determines when ownership of the product takes effect. For example destination indicates that ownership takes effect when the product arrives at the delivery location.

Shipping Payment Terms

 

Optional. Select the terms from the Shipping Payment Terms list or select it from the Shipping Payment Terms lookup Description: searchicon. This determines whether the institution pays for shipping charges.

DUNS Number

Optional. Enter the nine-digit vendor Data Universal Numbering System (DUNS) number if available. The DUNS number is a unique identifier for businesses that register with Dun and Bradstreet.

Vendor URL

Optional. Enter the URL for the vendor's website.

Confirmation

Optional. Select 'Yes' to indicate that this vendor needs a printed or faxed copy of a PO if the order has been phoned in. Select 'No' if an additional confirmation copy of the PO is not required by the vendor.

Sold To Lookup

Optional. Search for the vendor that this vendor was sold to from the Vendor Detail lookup Description: searchicon.

Sold To Vendor Number

Display-only. Automatically displayed when the Sold To Vendor is entered.

Sold To Name

Display-only. Automatically displayed when the Sold To Vendor is entered.

Restricted

Optional. Select 'Yes' or 'No' from the list to indicate whether or not the use of this vendor is restricted. A restricted vendor is ineligible for APOs.

Restricted Date

Display-only. Automatically displayed by the system when 'Yes' is selected in the Restricted field.

Restricted Person Name

Optional. The system automatically displays the name of the document initiator when 'Yes' is selected for Restricted.

Restricted Reason

Required if Restricted is set to 'Yes. Enter a text description indicating why this vendor is restricted.

Remit Name

Optional. This field is for information purposes only and does not carry forward to payments requests or disbursement vouchers.

Inactive Reason

Optional. If inactivating a currently active vendor, select a reason from the Inactive Reason list or select it from the Vendor Inactive Reason lookup Description: searchicon. Examples might include 'Sold' or 'Out of Business.

Active Indicator

 

Required. Select the check box if the vendor is active. Clear the check box if it is inactive.

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Address Tab