Debit/Credit Entries

Overview > Kuali Financials Document Fundamentals > Standard Tabs > Accounting Lines Tab

Debit/Credit Entries

A document requiring both debit and credit entries has fields for the debit or credit amount on each accounting line. A debit and credit may not be entered on the same accounting line; only a debit or a credit may be entered on a single line. The Journal Voucher (JV) document is an example of a document requiring debit/credit entry.

Accounting Lines tab field definitions

Title	Description
Account	Required. Enter the account number or search for it from the Account lookup.
Amount	Required. Enter the amount.
Chart	Required. Select the chart code from the Chart list. $Description: C:\Users\jonny\Desktop\KFS 5.0.2\User Guide Images\pencil-small.gif$ When the parameter ACCOUNTS_CAN_CROSS_CHARTS_IND is set to N, Chart is display only and is derived from the Account entered. $Description: C:\Users\jonny\Desktop\KFS 5.0.2\User Guide Images\pencil-small.gif$ When the parameters DEFAULT_CHART_CODE and DEFAULT_CHART_CODE_METHOD are set, the Chart Code will default based on the method chosen. Note these parameters should not be used if ACCOUNTS_CAN_CROSS_CHARTS_IND is set to N.
Line Description	Optional in most documents. Enter a description of the transaction line. This field is required in a few documents and is noted as required in the help documentation for these types of documents.
Object	Required. Enter the object code or search for it from the Object Code lookup.
Object Type	Required only for the Journal Voucher document. Enter the object type code or search for it from the Object Type lookup. This value is auto-populated based on the object code used in the JV document when you click add.
Organization Reference	Optional. Enter the appropriate data for the transactions.
Project	Optional. Enter the project code or search for it from the Project lookup.
Ref Number	Required only for the General Error Correction document. Enter the ref number.
Ref Origin Code	Required only for the General Error Correction document. Enter the ref origin code or search for it from the Origination Code lookup.
Sub-Account	Optional. Enter the sub-account number or search for it from the Sub-Account lookup.
Sub-Object	Optional. Enter the sub-object code or search for it from the Sub-Object lookup.

exclaim Some of the above fields are not included in all documents. Specific requirements for each document type are noted in the section for the document type.