Cost Share Transfers

 

Cost sharing allows for sharing of costs related to Contracts & Grants accounts. Expenses associated with a grant or contract that are not paid by the sponsoring agency are considered to be cost share, and Financials can track these expenses in special cost share sub-accounts. A cost share sub-account is created as part of the contract or grant account for which costs are being shared. The sub-account is assigned a source account that identifies the account that bears the expenses that are being shared.

Cost share transfers involve transferring of funds into a Contracts & Grants cost share sub-account (to record income), from the source account (to record the charge).

 

Any expense that occurs on a cost share sub-account is eligible for this transfer of funds. Expenses occurring on selected document types or that post to specific periods may be excluded from the generation of cost share.

 

In order to qualify for cost share transfers, the transaction must:

      be associated with an expense object code type specified in parameter COST_SHARE_OBJECT_TYPES

      have a balance type of Actuals (AC) and

      post to a Contracts & Grants account and a cost share sub-account. Cost share sub-accounts have a sub-account type of CS.

 

Cost share transfers are posted at a summary level.

      The income side of the transfer is created as follows:

      Document type TF (Transfer of Funds)

      Object code specified in parameter COST_SHARE_OBJECT_CODE

      Origination code CS

      Document number is pre-fixed with CSHR

      Transaction description is Generated Cost Share from account XXXXXXX MM/DD

      Transaction date is the process run date

      With an appropriate offset to cash for the income side of the transfer

      The expense side of the transfer is created as above for the income side, with the following differences:

      The chart, account, and sub-account for the source account associated with the cost share sub-account

      Transaction description is Generated Cost Share to account XXXXXXX MM/DD.

      The object code is determined by the object code level specified in parameter COST_SHARE_OBJECT_CODE_BY_OBJECT_LEVEL.

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Parameters