Collector XML Upload Format
In addition to the standard formatting rules that apply to all batch upload file formats, keep the following points in mind about the XML Collector format:
• The file must begin with the standard XML version line.
• The root (first) tag for collector files must be the batch tag, and the file must contain only one batch tag. This tag also contains attributes that identify the schema to which the document adheres.
• Following the batch tag must be the header tag. This section gives general information about the set of records being transmitted. Like the batch tag, the file must contain only one header tag. Within the header tag are other tags that identify pieces of header information.
• Next comes a glEntry tag. This tag contains other tags that represent the fields of the origin entry table. Each glEntry tag represents one row in the origin entry table.
• Following the gl entry tag is an optional detail tag. This tag contains other tags that represent fields of the inter-departmental billing table. Each detail tag represents one row in this table.
• The sequence of glEntry and detail tags can repeat one or many times. Since the detail tag is optional in each sequence, there can be many glEntry tags back to back.
• The final tag required for a collector batch file is the trailer tag. This contains tags for reconciliation of the file. The file must contain only one trailer tag.
•
GL XML Collector format
|
Name |
Type |
Max Size |
Required? |
Special Formatting |
|
Header | ||||
|
chartOfAccountsCode |
Characters |
2 |
Yes |
|
|
organizationCode |
Characters |
4 |
Yes |
|
|
transmissionDate |
Date |
|
Yes |
YYYY-MM-DD format |
|
batchSequenceNumber |
Integer |
|
Yes |
|
|
personUserId |
Characters |
8 |
Yes |
|
|
emailAddress |
Characters |
70 |
Yes |
|
|
campusCode |
Characters |
2 |
Yes |
|
|
phoneNumber |
Characters |
20 |
Yes |
|
|
mailingAddress |
Characters |
30 |
Yes |
|
|
departmentName |
Characters |
30 |
Yes |
|
|
GL Entry | ||||
|
universityFiscalYear |
Integer |
4 |
No |
|
|
chartOfAccountsCode |
Characters |
2 |
Yes |
|
|
accountNumber |
Characters |
7 |
Yes |
|
|
subAccountNumber |
Characters |
5 |
No |
|
|
objectCode |
Characters |
4 |
Yes |
|
|
subObjectCode |
Characters |
3 |
No |
|
|
balanceTypeCode |
Characters |
2 |
Yes |
|
|
objectTypeCode |
Characters |
2 |
No |
|
|
universityFiscalAccountingPeriod |
Characters |
2 |
No |
|
|
documentTypeCode |
Characters |
4 |
Yes |
|
|
originationCode |
Characters |
2 |
Yes |
|
|
documentNumber |
Characters |
14 |
Yes |
|
|
transactionEntrySequenceId |
Integer |
5 |
No |
|
|
transactionLedgerEntryDescription |
Characters |
40 |
Yes |
|
|
transactionLedgerEntryAmount |
Decimal |
|
Yes |
Money Format (2 decimal places) |
|
debitOrCreditCode |
Characters |
1 |
Yes |
|
|
transactionDate |
Date |
|
Yes |
YYYY-MM-DD Format |
|
organizationDocumentNumber |
Characters |
10 |
No |
|
|
projectCode |
Characters |
10 |
No |
|
|
organizationReferenceId |
Characters |
8 |
No |
|
|
referenceDocumentTypeCode |
Characters |
4 |
No |
|
|
referenceOriginationCode |
Characters |
2 |
No |
|
|
referenceDocumentNumber |
Characters |
14 |
No |
|
|
documentReversalDate |
Date |
|
No |
YYYY-MM-DD Format |
|
encumbranceUpdateCode |
Characters |
1 |
No |
Valid values are R and D |
|
Detail | ||||
|
universityFiscalAccountingPeriod |
Characters |
2 |
Yes |
|
|
universityFiscalYear |
Integer |
4 |
Yes |
|
|
createDate |
Date |
|
No |
YYYY-MM-DD Format |
|
chartOfAccountsCode |
Characters |
2 |
Yes |
|
|
accountNumber |
Characters |
7 |
Yes |
|
|
subAccountNumber |
Characters |
5 |
No |
|
|
objectCode |
Characters |
4 |
Yes |
|
|
subObjectCode |
Characters |
3 |
No |
|
|
collectorDetailSequenceNumber |
Integer |
2 |
Yes |
|
|
originationCode |
Characters |
2 |
Yes |
|
|
documentTypeCode |
Characters |
4 |
Yes |
|
|
documentNumber |
Characters |
14 |
Yes |
|
|
amount |
Decimal |
|
Yes |
Money format (2 decimal places) |
|
detailText |
Characters |
120 |
Yes |
|
|
createDate |
Date |
|
Yes |
YYYY-MM-DD Format |
|
balanceTypeCode |
Characters |
2 |
Yes |
|
|
objectTypeCode |
Characters |
2 |
No |
|
|
Trailer | ||||
|
totalRecords |
Integer |
|
Yes |
|
|
totalAmount |
Decimal |
|
Yes |
Money format (2 decimal places) |
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