COA Attribute Maintenance E-Docs

On the Maintenance menu tab, the Chart of Accounts submenu provides access to numerous maintenance documents for your institution's charts.

COA e-docs available from the Maintenance Menu:

Document Type

 

Description

Account Type

Identifies an attribute of account that categorizes accounts for reporting purposes.

Accounting Period

Defines the accounting year, its subdivisions and their attributes to be used throughout the KFS. These periods usually correspond to calendar months but may include special processing periods.

AICPA Function

Identifies an attribute of the higher education function code that may be used for reporting specifically related to American Institute of Certified Public Accountants.

Balance Type

Defines the different types of balances supported by the application.

Basic Accounting Category

Groups the object type codes into the basic accounting categories for reporting purposes.

Budget Aggregation Code

Indicates the level at which the object can be used for budgeting.

Budget Recording Level

Indicates the level at which an account is budgeted.

Chart

Defines the valid charts that make up the high-level structure of the KFS Chart of Accounts. It also specifies who has management responsibilities for each chart. Accounts and object codes are specific to each chart. Represented by a two character code.

Federal Function

Defines an attribute of the higher education function code that is used for federal reporting purposes.

Federal Funded Code

Defines an attribute of object code that indicates the funding source and ownership of capital equipment.

Financial Reporting Code

Defines an optional attribute of sub-account that may be used for reporting.

Fund Group

The broadest category of funds. Used for reporting and business rules.

Higher Education Function

Classifies the purpose and activities of an account such as instruction, research, or public outreach.

Indirect Cost Recovery Rate

Defines the recovery rate relative to direct costs spent in a particular fiscal year on Contracts and Grants that covers the cost of indirect expenses such as light, heat, central administration, etc. that cannot be directly allocated to any particular sponsored project. Offsetting revenue is recovered by the institution from the sponsoring agency to cover these indirect costs. 

Indirect Cost Recovery Rate Detail

Defines the chart, account, object and percentage related to an indirect cost recovery rate.

Indirect Cost Recovery Exclusion by Account

Defines a specific object code for an account that is excluded from creating system-generated indirect cost transactions.

Indirect Cost Recovery Type

Defines the type of expenses that are eligible (or ineligible) for indirect cost recovery. ICR types are optional attributes of accounts that automatically generate indirect cost recovery entries.

Indirect Cost Recovery Exclusion by Type

Defines the specific chart and object code combinations to be used with an ICR type code that is excluded from system-generated indirect cost transactions.

Mandatory Transfer Elimination

Identifies an attribute of object code that can be used to indicate whether the object code is considered a mandatory transfer code, an elimination code, or neither.

Object Consolidation

Identifies an attribute of object level that represents a general category of object code for reporting.

Object Level

Identifies an attribute of object code that is used to group similar object codes into categories for reporting.

Object Sub-Type

Identifies an attribute of object code that is used to further refine object type. Used for reporting and sometimes for business rules.

Object Type

Identifies an attribute of object code that is used to identify its general use, such as income, asset, expense, or liability. Used for reporting and business rules.

Offset Account

Allows an account to be specified for offsets of a KFS account, used for offset or elimination transactions.

Offset Definition

Establishes the types of offset entries that the General Ledger will generate for each document type as part of the batch process, an e-doc or the accounting cycle.

Organization Reversion

Defines the reversion/carry forward rules by organization for the year-end process. The combination of GL balances and established rules determine whether current budget can be carried forward or reverted back to the reversion account number.

Organization Reversion Category

Creates new organization reversion categories by assigning them a code, a name, and assigning them a place in the display sequence.

Organization Type

Categorizes organizations for reporting purposes.

Responsibility Center

Identifies an attribute of organization used to assign an identifying number and description of an organization that has ultimate fiscal responsibility to those that report to it.

Restricted Status

Identifies an attribute of account that is used to indicate whether the funds within an account are 'unrestricted,' 'restricted,' or 'temporarily restricted'.

Sub-Fund Group

Identifies an attribute of account used to designate the type or purpose of funds that are found in that account.

Sub-Fund Group Type

Identifies an attribute of sub-fund that can be used to further categorize or group sub-funds.

Sufficient Funds Code

Identifies a unique identifier for the code that indicates what level the account is going to be checked for sufficient funds in the transaction processing environment.

University Budget Office Function

Identifies an attribute of higher education function code that is used to identify a function for budget reporting.

More:

Account Type

Accounting Period

AICPA Function

Balance Type

Basic Accounting Category

Budget Aggregation Code

Budget Recording Level

Chart

Federal Function

Federal Funded Code

Financial Reporting Code

Fund Group

Higher Education Function

Indirect Cost Recovery Rate

Indirect Cost Recovery Rate Detail

Indirect Cost Recovery Exclusion by Account

Indirect Cost Recovery Type

Indirect Cost Recovery Exclusion by Type

Mandatory Transfer Elimination

Object Consolidation

Object Level

Object Sub-Type

Object Type

Offset Account

Offset Definition

Organization Reversion

Organization Reversion Global

Organization Reversion Category

Organization Type

Responsibility Center

Restricted Status

Sub-Fund Group

Sub-Fund Group Type

Sufficient Funds Code

University Budget Office Function