Cash Controls

When you select Cash Controls from the Main Menu, the system displays the Document Lookup screen. Although you may use this screen to search for any type of e-doc, it initially displays fields that are especially helpful in searching for cash control e-docs.

Cash Controls Document Lookup screens:

Title

Description

Type

To search for cash control e-docs, use the default entry of CTRL. To search for another type of e-doc, enter the appropriate type code or use the lookup †to find it.

Note: If you change the Type entry and move the cursor to another field, the system displays fields appropriate to the type of e-doc you have specified.

Initiator

To search for cash control e-docs initiated by a particular user, enter the personís username (principal name) or use the lookup †to find it.

Document/Notification ID

To search for a cash control e-doc based on its unique document number, enter the number.

Date Created From

To search for cash control e-docs created during a particular period of time, enter the first date in the desired range of dates. You may also use the calendar icon Description: _cal†to select the date. The default is todayís date.

Date Created To

To search for cash control e-docs created during a particular period of time, enter the last date in the desired range of dates. You may also use the calendar icon Description: _cal†to select the date.

Document Description

To search for cash control e-docs containing a particular description, enter the description.

Organization Document Number

To search for cash control e-docs containing a particular organization document number, enter the number.

Note: This number is typically used to identify a related record in another campus system (for example, a customer relationship management system, an order processing system, etc.).† When used in this way, the entry ties a KFS cash control e-doc to a record in the non-Kuali application.

Customer Number

To search for cash control e-docs based on a particular customer number, enter the customer ID or use the lookup †to find it.

Customer Name

To search for cash control e-docs based on a particular customer name, enter the name.

Lockbox Number

To search for cash control e-docs based on the lockbox number for the processing organization, enter the number of the appropriate lockbox.

Payment Medium Code

To search for cash control e-docs based on a particular payment medium code, select the appropriate code from the list or use the lookup †to find it.

Customer Payment Medium Identifier

To search for cash control e-docs based on a particular payment medium, specify the medium.

Note: Payment medium codes identify different means of payment.† For example, payment may occur via Cash Receipt e-doc, through the KFS Wire Claim process, from a lockbox, via credit card, etc.

Ledger Document Type

To search for cash control e-docs associated with a particular ledger document type, enter the appropriate type code or use the lookup †to find it.†

Total Amount

To search for cash control e-docs based on the total amount, enter the amount.

Search Result Type

To view the cash control e-docs in their entirety that match your search criteria, click Document Specific Data. To retrieve only the routing status, date created, and route log for these cash control e-docs, click Workflow Data .

Name this search (optional)

To save this set of search criteria for later use, enter a name for it.

Note: In many fields you may use special characters to search on a partial entry. For information about using special characters to search, see Data Entry Tips.

Note: For information about using features and options that are common to all types of custom document searches and working with the search results, see Performing Custom Document Searches.

After you select a cash control e-doc from the search results, the system displays it in view-only mode.

Note: For information about the fields on a cash control e-doc, see Document Layout under Cash Control.

More:

Customer Credit Memos