Carry Forward and Reversion Example

At the fiscal year-end, the Ichthyology Department (Org Code ICH) has an account 1234567 in chart BL. The cash object code in the account's Chart of Accounts is 8000. The Organization Reversion table for the department specifies that its

Reversion codes (rules) and carry forward object codes are shown in the carry forward and reversion actions summarized in the following table.

Carry forward/reversion actions (examples):

Category

Object Code

Rule

Budget Amt

Actual Amt

Budget Balance

Encumb- rances

Org Wages

3000

N2

6000

5000

1000

100

Action: Encumbrance not covered; 1000 reverted to 1023295

Salary /Fringes

2004

R2

20000

18000

2000

200

Action: Encumbrance not covered; 2000 reverted to 1023295

Financial Aid

5800

N1

3000

4000

-1000

500

Action: Encumbrance not covered (- budget balance); -1000 carried forward to 1234567

Capital Equipment

7000

N1

1000

800

200

300

Action: 200 carried forward to 1234567 to cover part of encumbrance

Reserve

7900

N1

1000

500

500

400

Action: 400 carried forward to 1234567 to cover encumbrance; 100 reverted to 1023295 for + balance

Transfer Out

5199

R2

500

500

0

200

Action: Encumbrance not covered; nothing reverted; nothing carried forward

Transfer In (income)

1699

R2

300

500

200

300

Action: Encumbrance not covered; 200 reverted to 1023295

Travel

6000

N1

1000

900

100

100

Action: 100 carried forward to 1234567 to cover encumbrance; nothing else remains to revert or carry forward

Other Expense

5000

N1

500

500

0

200

Action: Encumbrance not covered (0 budget balance); nothing reverted; nothing carried forward.

Assess Expend

7900

C1

400

250

150

100

Action: 100 carried forward to 1234567 to cover encumbrance; 50 carried forward to 1234567 from + balance; nothing reverted

Revenue (income)

1800

N2

1200

1000

-200

800

Action: Encumbrance not covered (- budget balance); -200 carried forward to 1234567

Cash

8000

n/a

10000

4000

6000

n/a

Action: 6000 reverted to 1023299

Note that the object code for each category is used only if the Carry Forward by Object Code attribute of the Organization Reversion table is set to 'Yes.' The Transactions Generated table (see below) illustrates both sets of results—one set when the Carry Forward by Object Code Indicator is 'Yes' and another set when it is 'No').

Transactions generated (example)

Transaction

Account

CF by Obj/
Category

Account

Object Code

Amount

DrCr

Budget Reversion

Actual

Any

1234567

7900

-3300

 

Budget Reversion

Reversion

Any

1023295

7900

3300

 

Budget Carry Forward

Actual

No Consoli-
dated

1234567

0110

-350

 

Budget Carry Forward

Actual

No Consoli-
dated

1234567

7900

-350

 

Budget Carry Forward

Actual

Yes

Fin Aid

1234567

0110

-1000

 

Budget Carry Forward

Actual

Yes

Fin Aid

1234567

5800

-1000

 

Budget Carry Forward

Actual

Yes

Cap Equip

1234567

0110

200

 

Budget Carry Forward

Actual

Yes

Cap Equip

1234567

7000

200

 

Budget Carry Forward

Actual

Yes

Reserve

1234567

0110

400

 

Budget Carry Forward

Actual

Yes

Reserve

1234567

7900

400

 

Budget Carry Forward

Actual

Yes

Travel

1234567

0110

100

 

Budget Carry Forward

Actual

Yes

Travel

1234567

6000

100

 

Budget Carry Forward

Actual

Yes

Assess Expend

1234567

0110

150

 

Budget Carry Forward

Actual

Yes

Assess Expend

1234567

7900

150

 

Budget Carry Forward

Actual

Yes

Revenue

1234567

0110

-200

 

Budget Carry Forward

Actual

Yes

Revenue

1234567

1800

-200

 

Cash Reversion

Actual

Yes

1234567

8000

6000

Cr

 

Cash Reversion

Reversion

Yes

1023299

8000

6000

Dr

Fund Balance Reversion

Actual

Yes

1234567

9899

6000

Dr

Fund Balance Reversion

Reversion

Yes

1023299

9899

6000

Cr

The year-end program's run-time parameters are:

More:

Closing Nominal Activity