Capital Asset Tab

The Capital Asset tab identifies high-value assets that must be accounted for as capital investments. Initially, this tab contains a single section—System Selection. Whether or not asset information is required on a requisition depends on the 'CHARTS REQUIRING …' parameter. Qualifying items are determined by the 'CAPITALIZATION LIMIT AMOUNT' and 'PURCHASING ACCOUNTS PAYABLE OBJECT LEVELS' parameters.

Capital Asset tab definitions:

Title

Description

Capital Asset System Type

Optional. Select the type of system that the capital asset belongs to.

Capital Asset System State

Optional. Select the system state from the list. For example, the user may choose to modify an existing system by adding items from this requisition or use this requisition to start a new system.

Action

Optional. Click the  button to identify the items in this requisition as capital assets. Both of the above fields are required in order for the  button to work.

When there are qualifying items on the requisition, clicking the select button in the Action field displays a Capital Asset Items section in the Capital Asset tab. Only qualifying items appear here, and there may be multiple items. To qualify, each item's total amount must exceed the institution's capital asset threshold (e.g., $5000) and the object code used in the accounting line must be a capital asset object code.

Initially the items are listed in this section with the detail fields hidden. Clicking the show button expands the display to show the available fields.

Two new buttons are displayed in the Action field of the System Selection section—update view and change. The change button displays a new screen asking, 'If you continue, the Capital Asset System State, System Type, and all information in the Capital Asset tab will be cleared. Do you want to continue?' Yes and No buttons follow. No returns the user to the Requisition document. Yes clears the Capital Asset tab and then returns you to the Requisition document.

The update view button refreshes the Capital Asset tab. If, for example, you went back to the Requisition Items tab and added another capital item to the requisition, the update view button would cause the new item to be displayed in the Capital Asset Items section of the Capital Asset tab as well.

More:

System Detail Section

Location Section

Capital Asset Items Section