Capital Asset Tab

Purchasing/Accounts Payable > Purchasing / Accounts Payable Transaction Documents > Requisition > Document Layout

Capital Asset Tab

The Capital Asset tab identifies high-value assets that must be accounted for as capital investments. Initially, this tab contains a single section—System Selection.

pencil-small The CAPITALIZATION_LIMIT_AMOUNT, PURCHASING_ACCOUNTS_PAYABLE_OBJECT_LEVELS and PURCHASING_OBJECT_SUB_TYPES parameters determine when asset information is required to be collected in the Capital Asset tab if required by the CHARTS_REQUIRING… parameters.

Capital Asset tab field definitions

Title	Description
Action	Optional. Click the Select button to identify the items in this requisition as capital assets. Both of the above fields are required in order for the Select button to work.
Capital Asset System State	Required. Select the system state from the list. For example, the user may choose to modify an existing system by adding items from this requisition or use this requisition to start a new system.
Capital Asset System Type	Required. Select the type of system that the capital asset belongs to.

pencil-small Valid combinations of Capital Asset System State and Capital Asset System Type are controlled by the Capital Asset System Type table Allowed Capital Asset System State Codes field.

When there are qualifying items on the requisition, clicking the Select button in the Action field displays a Capital Asset Items section in the Capital Asset tab. Only qualifying items appear here, and there may be multiple items. To qualify, each item's total amount must exceed the institution's capital asset threshold defined in parameter CAPITALIZATION_LIMIT_AMOUNT and the object code used in the accounting line must be a capital asset object code as determined by PURCHASING_ACCOUNTS_PAYABLE_OBJECT_LEVELS and PURCHASING_OBJECT_SUB_TYPES.

Initially the items are listed in this section with the detail fields hidden. Clicking the Show button expands the display to show the available fields.

Two new buttons are displayed in the Action field of the System Selection section—Update View and Change. The Change button displays a new screen asking, If you continue, the Capital Asset System State, System Type, and all information in the Capital Asset tab will be cleared. Do you want to continue? Yes and No buttons follow. No returns the user to the Requisition document. Yes clears the Capital Asset tab and then returns you to the Requisition document.

The Update View button refreshes the Capital Asset tab. If, for example, you went back to the Requisition Items tab and added another capital item to the requisition, the Update View button would cause the new item to be displayed in the Capital Asset Items section of the Capital Asset tab as well.