CAMs Items Section

Purchasing/Accounts Payable > Purchasing / Accounts Payable Transaction Documents > Purchase Order > Document Layout > Capital Asset Tab

CAMs Items Section

If there are qualifying items on the PO and if you click the Select button in the Action field in the System Selection section, the system displays another section—CAMs Items—in the Capital Asset tab.

Only qualifying items appear in this section. There may be multiple items. To qualify, an item's total amount must exceed the capital asset threshold (5000) and the object code used in the accounting line must be a capital asset object code.

pencil-small Initially items are listed in this section with the detail fields hidden. Click the Show button for an item to expand the display of relevant fields.

System Detail section field definitions

Title	Description
Asset Type Code	Optional. Enter the asset type code or search for it from the Asset Type lookup.
Capital Asset Note Text	Optional. Enter text specific to this asset.
How Many Assets	Optional. Enter the number of assets that are being affected.
Manufacturer	Optional. Enter the name of the manufacturer. Clicking the Same as Vendor button will populate this field with the vendor name as entered on the Vendor tab of the document.
Model Number	Optional. Enter the model number of the asset.
Receiving Outside of Current Fiscal Year	Optional. Defaults to No with a Select button available. Clicking the Select button toggles this field to Yes, changes the button to clear, and fixes the Asset Type Code field to the value specified in parameter PURCHASING_DEFAULT_ASSET_TYPE_WHEN_NOT_THIS_FISCAL_YEAR. Clicking the Clear button reverses the select.

Location section field definitions

Title	Description
Address	Completed and read only based on the Building code. If Off Campus is selected, enter the Address where the asset will be located.
Building	Optional. Enter a valid value or use the Lookup Icon to find a valid value. When Off Campus is selected, the Building Code is not allowed. If Off Campus was selected and the asset should be located On Campus, use the Lookup Icon to return a valid building.
Campus	Optional. Defaults to the campus code associated with the account used in the item accounting line, but may be changed via the Campus lookup.
City	Completed and read only based on the building code. If Off Campus Selected, enter the city where the asset will be located.
Country	Completed and read only based on the building code. If Off Campus Selected, select the country where the asset will be located.
Item Quantity	Optional. Enter the quantity of the item to be stored at this location.
Postal Code	Completed and read only based on the building code. If Off Campus Selected, enter the postal code where the asset will be located.
Room	Required. Enter the room number where the asset will be located. Once the location is added, use the Lookup Icon to return a valid room.
State	Completed and read only based on the building code. If Off Campus Selected, select the state where the asset will be located.

All the display-only line item information is from the PO line item. Only line items that qualify as capital assets display here.

Capital Asset Items section field definitions

Title	Description
Capital Asset Transaction Type	Required. Defines the type of asset.

pencil-small The Add button applies only to the Location data. Adding a location causes the system to create a section for the address. This section shows only the heading line and a Show button that may be used to display the address detail below the Location section. Additional locations may be entered and added as needed, each with a specified quantity of the item. For example, if 20 capital items are ordered for use at different locations, the Add button may be used to enter the locations and specify the number of assets to be placed at each.