Business Rules

 

•      DV Payee cannot be the same as the initiator.

•      DV Payee must be active.

•      Check amount cannot be negative.

•      If the Invoice Date or Invoice Number fields are completed, both must be completed.

•      If the Payment Reason is included in parameter PAYMENT_REASONS_REQUIRING_INVOICE_FIELDS, the Invoice Number and Invoice Date fields are required.

•      The Invoice Date must be today or earlier.

•      There must be at least one accounting line.

•      Account lines total must not be negative.

•      If parameter NEGATIVE_ACCOUNTING_LINES_IND is set to Y, negative accounting lines are allowed. If this parameter is set to N, negative accounting lines are not allowed.

•      Total of accounting lines must match the Check Total field.

•      If the Federal Tax Percent is 0, the State Tax Percent must be 0.

•      If the Federal Tax Percent is greater than 0, the State Tax Percent must be greater than 0 if the income class has an associated state tax percent. (Royalty and Independent Contractor do not have a state tax percent, so 0 is allowed.)

•      If Foreign Source is checked, Federal and State Tax Percent must be 0 (cannot be blank), no other boxes may be checked, and Special W-4 Amount must be blank.

•      If Treaty Exempt is checked, no fields, dropdowns or checkboxes may be entered/selected/checked.

•      If Exempt Under Other Code is checked, Federal and State Tax Percent must be 0, no other boxes may be checked except for USAID Per Diem, and Special W-4 Amount may be blank or filled in.

•      If USAID Per Diem is checked, Income class must be Fellowship, Federal and State Tax Percent must be 0 (cannot be blank), Exempt Under Other Code must be checked, no other boxes may be checked, and Special W-4 Amount must be blank.

•      If an amount is entered in Special W-4 Amount, Income Class must be Fellowship, Federal and State Tax Percent must be 0 (cannot be blank), Exempt Under Other Code must be checked, and no other boxes may be checked.

•      If Gross Up Payment is checked, Federal Tax Percent cannot be 0, State Tax Percent cannot be 0 if income class has an associated state tax percent other than 0 (Royalty and Independent Contractor do not have a state tax percent, so 0 is allowed), no other boxes may be checked, and Special W-4 Amount must be blank.

•      Parameters with Component Disbursement Voucher control allowed and disallowed object codes on the Disbursement Voucher and other business rules, such as restricting object codes or payees allowed based on payment reasons.

•      The duplicate payment check is performed when the document is submitted and parameters DUPLICATE_PAYMENT_CHECK_INCLUDE_DISBURSEMENT_VOUCHER_IND and / or DUPLICATE_PAYMENT_CHECK_INCLUDE_PAYMENT_REQUEST_IND are set to Y. When performing the duplicate payment check:

•      The invoice number is stripped of special characters 

•      Disbursement Vouchers and Payment Requests will be checked if the above configuration has been set to include them. 

•      Disapproved  documents are included in the check, canceled documents are not. Separate warnings are displayed for disapproved documents.  

•      Do you want to continue warnings, with a Yes / No selection display when: 

•      The invoice number was used for the selected payee on other Disbursement Vouchers and/or Payment Requests 

•      The invoice date and document total matches existing Disbursement Vouchers and/or Payment Requests for the selected payee.

•      The invoice number and invoice date fields will be cleared when the Disbursement Voucher is copied. 

•      Duplicate payment warnings will display on the document when the document is saved and when enroute documents are opened. The warnings will no longer display once the document is final or processed.

 

More:

Payment Reasons