Business Rules

•      The document initiator must be authorized (via the KFS-FP Service Billing Processor role) to initiate a SB, and also to affect the specific income accounts.

•      Negative accounting line amounts are allowed.

•      There must be at least one accounting line in the Income section and one accounting line in the Expense section.

•      The income line accepts only a limited set of accounts (listed in the Service Billing Control table).

•      The total in the Income section must equal the total in the Expense section in the Accounting Lines tab.

•      The KFS automatically generates cash and fund balance object code offset entries as defined by the information entered into the document.

Fund Group restrictions for Service Billing documents:

Fund Group Code

Description

Restrictions

LF

Loan Fund

Unallowable

The Sub-Fund Group restrictions are as follows:

Sub-Fund Group restrictions for Service Billing documents

Sub-Fund Group

Description

Restrictions

PFRI

Retirement of Indebtedness

Unallowable

PFIP

Investment in Plant

Unallowable

The object code restrictions are as follows.

Object Type Code restrictions for Service Billing documents

Object Type Codes

Description

Restrictions

AS

Asset

 

Unallowable

CH

Cash Not Income

Unallowable

ES

Expense Not Expenditure

Unallowable

IC

Income Not Cash

Unallowable

LI

Liability

 

Unallowable

•      The Object Code field has the following restrictions:

•      Contracts and Grants Sponsored Programs object level codes are not allowed.

•      On an income line, capital object codes may not be used.

•      Object code sub-type restrictions are as follows:

Object Code Sub-Type restrictions for Service Billing documents

Object Code Sub-Type

Description

Restrictions

BU

Budget-Only Object Codes

Unallowable

CP

Construction Process

Unallowable

FR

Fringe Benefit

Unallowable

GI

Gifts

Unallowable

HW

Hourly Wages

Unallowable

IV

Investments

 

Unallowable

MT

Mandatory Transfers

Unallowable

PL

Plant-Capital Assets

Unallowable

RE

Reserves

Unallowable

SA

Salary and Wages

Unallowable

ST

State Appropriations

Unallowable

TF

 

Transfer of Funds

 

Unallowable

WO

Write-off Expenses

Unallowable

More:

Routing