Business Rules

The Employee Type for the Fiscal Officer, Account Supervisor, and Account Manager must be P (Professional) and the Employee Status must be A (Active).

The following rules apply to closing an account:

      You must select the account closed indicator.

      Account expiration date must be equal to or greater than the current date unless back dating is allowed by the EXPIRATION_DATE_BACKDATING_FUND_GROUPS parameter.

      Account expiration date cannot be before the Account Effective Date.

      A continuation account number must be provided.

      The account must meet all the following criteria:

expires on or before the current date

has no budget balance

has no pending ledger entries

has no pending labor entries

PE encumbrances net to zero for the account.

IE and EX encumbrances net to zero for the same reference number.

has no asset, liability, or fund balances other than the fund balance object code defined for this accounts chart and the process of closing income and expense into fund balance must take the fund balance to zero.

      Only roles with permission Edit Inactive Account can reopen a closed account.

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Routing